Administrative Specialist - DMS International

Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

• Quality in delivering solutions,
• Leadership,
• Innovation,
• Teamwork,
• Integrity in conduct,
• Responsiveness to our customer's mission

DMS International is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

Job Description

DMS is seeking an Administrative Specialist to join our team. The ideal candidate is an organized and detail-oriented Administrative Specialist who provides comprehensive support to our PM/Sr. ISD responsible for leadership development curriculum development and seminar delivery. This individual will play a critical role in ensuring the smooth operation of our leadership development programs and seminars by providing administrative assistance, logistical support, and on-site coordination. The ideal candidate will have strong administrative skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment.

Responsibilities

• Provide administrative support to the PM/Sr. ISD in all aspects of leadership development program management, including scheduling, correspondence, and documentation.
• Assist with the development, review, and organization of leadership development curriculum materials, including presentations, handouts, and participant resources.
• Coordinate logistical arrangements for leadership seminars and training sessions, including venue scheduling, room setup and audiovisual equipment.
• Manage participant registration, enrollment, and communication for leadership seminars, ensuring accurate record-keeping and timely responses to inquiries.
• Assist with the preparation and distribution of seminar materials, participant packets, and evaluation forms.
• Printing and copying administrative and course materials and other relevant information.
• Arranging the shipping, receiving and control of equipment, materials, and resources to support the training sessions.
• Serve as the primary point of contact for seminar participants, providing information, assistance, and support before, during, and after seminars.
• Coordinate contractor team travel arrangements and accommodations for program staff and guest speakers, as needed.
• Maintain accurate program records, databases, and files, ensuring confidentiality and data security.
• Assist with program evaluation efforts, including data collection, analysis, and reporting.
• Collaborate with internal teams, external partners, and vendors to support program objectives and deliver high-quality leadership development experiences.
• Provide general administrative support to the Program Manager and leadership development team, including scheduling meetings, managing calendars, and handling correspondence.

Qualifications:

• Must be a U.S. citizen.
• Associate or bachelor's degree in business administration, organizational management, or related fields preferred. Equivalent work experience will also be accepted.
• Minimum of 2 years of administrative support experience, preferably in a training, education, or professional development setting.
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint and online collaboration tools.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders and team members.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility to work occasional evenings or weekends to support on-site seminar delivery.
• Experience with event planning, logistics coordination, or customer service is a plus.
• Knowledge of leadership development concepts and principles is desirable but not required.
• Commitment to professionalism, integrity, and confidentiality in handling sensitive information.

Location

• Remote

Position Type

• Part-time with potential full-time opportunities