Administrative Specialist - GEOSYNTEC CONSULTANTS, INC.
SALT LAKE CITY, UT
About the Job
Administrative Specialist
Primary Location
US-UT-Salt Lake City
ID
2023-1932
Category
Administration
Position Type
Regular Part-Time
Remote
No
Overview
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for an Administrative Specialist in our Salt Lake City, Utah office. The position will provide high-level administrative support to environmental practitioners and technical staff in a busy engineering consulting environment. The role will support Branch Managers, practice area leaders, and technical staff with administrative functions, client deliverables, marketing materials, and other day-to-day needs. As the local HR point of contact (HR POC), the role will also help coordinate local HR and Health and Safety (HandS) functions and related inquiries with Corporate HR and HandS staff, and within company guidelines and policies. We are looking for someone who enjoys working in a fast-paced, deadline-oriented environment and who can manage multiple projects simultaneously.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
To Learn More Visit: http://www.geosyntec.com/careers/.
Essential Duties and Responsibilities
Serve as liaison between local office(s) and/or branch and Corporate management and staff; respond to general and common inquiries appropriately, directing specialized questions to the appropriate Corporate departments.
* Assist office staff and Manager with assigned administrative tasks.
* Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
* Act as liaison with travel and car rental agencies as needed.
* Assist with coordination of employee functions and events.
* Maintain employee information specific to projects, and Professional Licenses for consulting staff; update license dates in HR portal or direct employees to update directly.
* Point employees to HandS policies and programs; ensure proper employee incident and injury reporting procedures are followed and promptly reported to Corporate HandS and HR.
* Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
* Organize and prioritize information and calls; create logs and databases.
* Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
* Assist in processing timesheets, expense reports, etc. as needed.
* Maintain Branch Library, Library database and Marketing database, as applicable.
* Maintain office supply and office furniture and equipment inventory and maintenance.
* Place service calls for all branch equipment repair and maintenance.
* Set up, manage and... For full info follow application link.
Equal Opportunity and Affirmati
ve Action Employer including minorities, females, protected veterans, individuals with disabilities, sexual orientation, and gender identity.
Primary Location
US-UT-Salt Lake City
ID
2023-1932
Category
Administration
Position Type
Regular Part-Time
Remote
No
Overview
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for an Administrative Specialist in our Salt Lake City, Utah office. The position will provide high-level administrative support to environmental practitioners and technical staff in a busy engineering consulting environment. The role will support Branch Managers, practice area leaders, and technical staff with administrative functions, client deliverables, marketing materials, and other day-to-day needs. As the local HR point of contact (HR POC), the role will also help coordinate local HR and Health and Safety (HandS) functions and related inquiries with Corporate HR and HandS staff, and within company guidelines and policies. We are looking for someone who enjoys working in a fast-paced, deadline-oriented environment and who can manage multiple projects simultaneously.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
To Learn More Visit: http://www.geosyntec.com/careers/.
Essential Duties and Responsibilities
Serve as liaison between local office(s) and/or branch and Corporate management and staff; respond to general and common inquiries appropriately, directing specialized questions to the appropriate Corporate departments.
* Assist office staff and Manager with assigned administrative tasks.
* Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
* Act as liaison with travel and car rental agencies as needed.
* Assist with coordination of employee functions and events.
* Maintain employee information specific to projects, and Professional Licenses for consulting staff; update license dates in HR portal or direct employees to update directly.
* Point employees to HandS policies and programs; ensure proper employee incident and injury reporting procedures are followed and promptly reported to Corporate HandS and HR.
* Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
* Organize and prioritize information and calls; create logs and databases.
* Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
* Assist in processing timesheets, expense reports, etc. as needed.
* Maintain Branch Library, Library database and Marketing database, as applicable.
* Maintain office supply and office furniture and equipment inventory and maintenance.
* Place service calls for all branch equipment repair and maintenance.
* Set up, manage and... For full info follow application link.
Equal Opportunity and Affirmati
ve Action Employer including minorities, females, protected veterans, individuals with disabilities, sexual orientation, and gender identity.
Source : GEOSYNTEC CONSULTANTS, INC.