Administrative Specialist - Careers Integrated Resources Inc

Job Title: Administrative Specialist

Location: Newport Beach, CA

Duration: 4 Months Possible Extension)

Pay Range: $25.00- $27.00/hr on W2 (Negotiable)

Job Summary:

· The Administrative Specialist serves as the first point of contact, both in person and for incoming calls to the department.

· This person provides key administrative support, playing an important role in the overall success of the department.

· Responsibilities include answering telephone calls and assisting callers, and in specialty areas, coordinating or scheduling appointments.

· Monitors and/or orders office supplies as needed as well as keeping supplies organized.

· Scheduling equipment repair and service.

· May distribute mail and process incoming/outgoing mail.

· Schedules room reservations for meetings and maintains room calendars as requested.

· Assists in the development of policies and procedures and departmental forms.

· Maintains confidentiality.

· Maintains up to date unit specific data, logs, and runs reports for management.

· Supports ongoing Programs or special Projects as needed.

· Additionally, the Administrative Specialist prepares agendas, records and transcribes meeting minutes.

· Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects.

· Processes billings and PO’s.

· Able to multitask and balance workload between complex projects and clerical duties.

· Performs other duties as assigned.