Administrative Specialist I - University of Florida

Gainesville, FL

About the Job

The College of Liberal Arts and Sciences at the University of Florida invites applications for an Administrative Specialist I to oversee daily operations of the Health Disparities, Health Promotion, and Health Equity Research Program. This critical role ensures smooth program administration by managing fiscal, human resources, and operational tasks. The ideal candidate will have strong organizational skills, supervisory experience, and a commitment to excellence in administrative support.

Classification Title:	Administrative Specialist I
Job Description:	The Administrative Specialist I oversees the daily operations of the Health Disparities, Health Promotion, and Health Equity Research Program. The position manages administrative, fiscal, and human resources activities; ensures compliance with university policies; and provides essential support for research and grant-related activities. Responsibilities include payroll, budget reconciliation, asset management, IT audits, and general program administration. The successful candidate will demonstrate adaptability to dynamic program needs, excellent organizational skills, and the ability to manage multiple priorities under tight deadlines. The primary duties for this position include but are not limited to: Administrative Support Oversee daily office operations, assign priorities, and coordinate activities. Act on behalf of the program director with delegated authority. Identify and implement process improvements to enhance operational efficiency. Facilitate effective communication with stakeholders and coordinate program events and community engagement initiatives. Human Resources Support Supervise up to 30 OPS employees and student assistants, ensuring compliance with UF and state policies. Manage payroll, including entries, approvals, and resolving discrepancies. Mentor and develop team members, fostering a collaborative work environment. Fiscal Support Reconcile program budgets and manage research participant payment funds. Ensure compliance with fiscal policies for grants, expenditures, and participant payments. Process program purchases, payables, and staff travel reimbursements. Asset and Technology Management Maintain and audit program assets, ensuring compliance with UF asset management policies. Collaborate with UF IT to schedule and perform IT audits, implementing security and policy updates as needed.
Expected Salary:	$20.00 per hour, This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
Minimum Requirements:	Bachelor’s degree or an equivalent combination of education and appropriate experience
Preferred Qualifications:	Supervisory and management experience. Experience in budget management and fiscal processes. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Drive, Docs, Forms). Knowledge of UF policies and procedures related to MyUFL modules, including HR, fiscal management, purchasing, and reporting. Strong organizational, verbal, and written communication skills. Attention to detail and ability to manage confidential data.
Special Instructions to Applicants:	To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No.

Source : University of Florida