Administrative Specialist | Hybrid - IBSS Corporation

Job Title: Administrative Specialist

Location: Washington, DC 3 days on-site / Hybrid 2 days

Clearance Required: Public Trust Eligible

Description:

IBSS is seeking an Administrative Specialist to perform a full range of administrative support functions for the National Oceanic and Atmospheric Administration Office of Space Commerce.

Key Responsibilities:

• Provide day-to-day office support and maintain office files

• Plan and execute domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector

• Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support.

• Assist with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters.

• Assists with travel arrangements for staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing

• Assists with planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector.

• Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support.

• Schedule planning meetings and maintain task-tracking spreadsheets or other project management tools.

• Provide onboarding assistance

• Assist with developing position descriptions

• Perform data analysis and develop statistical charts and tables to provide data and performance metrics.

• Attend meetings and prepare minutes

• Coordinate office space and IT services

• Create, update, and maintain logs, spreadsheets, and/or platforms

• Experiencing processing international work permits (visas)

Required Skills /Education/ Certifications & Qualifications:

• Associate degree with a minimum of 5 years of relevant experience or a bachelor's degree with 2 years of relevant experience

• Experience providing administrative support within a government context

• Proficiency with the G-Suite and Microsoft Suite of products

• Excellent communication and organizational skills

• Experience with NOAA E2 travel software

• Strong communication, coordination, and problem-solving skills

• Current or previous security clearance desired

• Ability to pass Public Trust background check

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see, The EEO is the law.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (703) 826-4302, or email at HR@ibsscorp.com