Administrative Specialist - SWCA Environmental Consultants

About the opportunity:

Do you thrive in the pursuit of excellence and providing the highest quality of support to both your colleagues and clients? A proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work. SWCA is seeking an Administrative Specialist to support the New Mexico Four-Corners Subregion (NM4C).This will be a full-time position and based out of the Albuquerque, NM office.

 

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

 

What you will accomplish:

This position will be responsible for providing a suite of office administrative support activities that include, but are not limited to, local office leadership support, event and regional group support and coordination, document production and mailing, organizing project records and files, inventorying and purchasing office supplies, maintaining vendor accounts, expense reconciliation, reception and other tasks as necessary.

 

In addition, the position will be an Office Safety Representative (OSR) Assistant to the main OSR in the office and work to manage health and safety compliance tasks, including the efficient deployment and safe return of our field staff, and safety supply management and inventory. Duties will include supporting the Lead Logistics Coordinator with organizing field equipment, scheduling vehicle fleet maintenance, booking travel, scheduling field staff, organizing outgoing and incoming field forms and data, tracking expenditures and reconciling credit card statements and coordination of project logistics with Project Managers and Directors.

Experience and qualifications for success:

REQUIRED

• Minimum of a High School diploma (or GED equivalent)
• Minimum of two (2) years of experience in office management, logistics, or administrative assistance experience.
• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
• Demonstrated proficiency with MS Office applications including Teams, Word, Excel, PowerPoint and Outlook.
• Must have a current and valid drivers license, with the ability to drive multiple types of vehicles, trucks, and 4x4s.
• Must be able to run office errands with minimal notice during business hours.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.
• Strong customer service approach and problem-solving ability.

PREFERRED

• Bachelor’s degree in business, accounting or related discipline.
• Experience working for an environmental consulting, engineering or construction firm. 
• Experience with other software applications such as Adobe Acrobat.
• Experience with Deltek Vision or other CRM software; experience with SharePoint.
• Budget tracking, reporting, or equivalent experience. 

SWCA Environmental Consultants is a growing employee-owned firm, providing full a spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.  

 

Since its founding in 1981, SWCA has achieved a national reputation for providing its clients with professional integrity as well as creative solutions based on sound science. We offer an informal, team-oriented work environment, competitive wages, and a competitive benefits package, including an employee stock ownership plan (retirement).

 

SWCA is proud to be an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities and covered veterans to apply.  

SWCA is committed to salary equity and salary transparency for all its employees.  In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.  

 

An employee in this Albuquerque office -based position can expect an hourly wage of $19/hour - $24.50/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law.  Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. 

 

 EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

 

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

 

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