Administrative Specialist (Accounts Receivable) - ALAMO TRANSFORMER SUPPLY CO.

SUMMARY

Will provide various administrative, clerical and bookkeeping functions in support of customer, financial and people support service departments.

Role and Responsibilities

• Process billing (Gathers work orders, delivery tickets, PO's, Quotes to prepare invoices).
• Posts invoices in various formats for different portals.
• Process credit card payments from customers in San Antonio and Houston.
• Prepares and pays Sales and Use Tax Reports for Texas and Louisiana.
• Prepares motor freight shipments.
• Posts customer payments in Global Shop and in the Bank Log.
• File invoices once they are paid and posted.
• Balances Sales and reviews monthly billing SA & Houston.
• Prepares Monthly Salesman History for SA & Houston.
• Check on Past Dues.
• Checks Credit References for New Accounts.
• Respond to Customer's billing questions, delivery time requests, documents, etc.
• May answer phones and greet visitors and/or vendors when front desk personnel are at lunch or on vacation.
• May have filing and other record-keeping responsibilities.

Minimum Qualifications

• Strong proficiency in Excel, Word
• Excellent attention to detail
• Minimum two (2) years' experience in Accounts Payable/Accounts Receivable
• Ability to multitask.
• Must have a friendly and professional demeanor.
• Must have an aptitude for customer service.
• Professional phone presence and ability to direct calls.
• Excellent verbal, written and organizational skills.
• Ability to work well in a fast-paced environment.

Preferred Skills

• Microsoft Access
• Knowledge of Global Shop or other ERP system is helpful.
• Bilingual is helpful (English/Spanish, but not required