Administrative Services Manager (SSC/CGE) - Systems Planning and Analysis, Inc.

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With more than 50 years of business expertise and consistent growth, we are known for continuous innovation to our government customers, in both the U.S. and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. 

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity.  We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense.  Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

You will be working with a cohesive team of talented and experienced professionals in our Space & Intelligence Division (SID). SID has ~400 staff members assigned to three departments, the Intelligence Program Group (IPG), the Space Systems Group (SSG), and the Strategic Technology Analysis Group (STAG).

The Space Systems Group, part of SPA’s Space and Intelligence Division, provides timely and objective assessments and recommendations integrating technical, operational, programmatic, policy and business analysis. We focus on our key clients in the Space community including the US Space Force’s Space Systems Command (USSF/SSC), one of the three designated Field Commands under USSF. We work tirelessly to provide integrated solutions based on information and communications throughout the chain of command.  We provide clear and consistent analysis and recommendations which are aligned to strategic and leadership goals while balancing the ability to  execute on time and on budget within the technical communities. Come join an organization responsible for being a key enabler of Spacepower!

SPA has a need for quality individuals with extensive background and experience in space operations, space system acquisition and development, and in space program management. SPA has a prospective opening for a full-time senior-level adminstrative services manager to support USSF/SSC/CGE at Los Angeles AFB.

About the Position:

The successful candidate shall be able to:

• Receive tasking by email, telephone, or a Task Management Tool and to receive, document, generate, distribute, track and close tasks at the program leadership level.
• Open, read, understand, and properly distribute tasks to the responsible parties, accordingly, supplying supporting references, as available, or closing tasks, when possible, prior to distribution.
• Schedule and distribute recurring tasks and program-related materials, review and evaluate tracking and tasking processes, track suspense, monitor status, and provide action item coordination, review accuracy, ensure timeliness, recommend changes, and provide quality control of presentations, briefings, and media relations.
• Coordinate with Program Office personnel and track the status of all tasks, action items, suspense, and responses at a minimum from receipt through closure with the originator.
• Ensure timeliness, recommend changes, and provide quality control of presentations, briefings, and media relations for a program leadership.
• Consolidate or prepare program memoranda, staff summary sheets, program office briefings, and other similar action officer duties.
• Review responses to all taskers and efficiently staff responses for Government approval, distribution, and closure.

• Ensure that responses are technically and programmatically accurate with sufficient detail to complete the tasks.

• Assess, develop, evaluate, and consolidate responses for answering technical and programmatic inquiries by working closely with the appropriate program personnel and program partners and stakeholders.

• Analyze, interpret, track, monitor and disseminate all tasks (e.g., performance reports, employee feedbacks, promotion recommendation forms, awards and decorations, quarterly/annual awards, special trophies, training, and program director tasks), including monitoring personal email, organizational email, and Task Management Tool for tasks, and assisting in reviewing, coordinating, distributing, consolidating, analyzing, and monitoring action items and responses to ensure deadlines are met.
• Review, edit, and obtain leadership approval prior to submitting packages to oversight authorities.
• Perform the duties of the Records Custodian to create, modify, and maintain the file plan in the Air Force Records Information Management System (or some similar process), including working directly with an Organization Functional Area Records Manager to ensure staff assistance visits are conducted and discrepancies are corrected.

About the Must Haves:

• M.A., M.S., or MBA in a related field or in lieu of a degree at least 10 years of relevant experience
• At least 15 years of relevant administrative support experience
• At least 5 years of direct support to U.S. Military Service program leadership
• Possess an Active Secret security clearance
• Proficiency in MS Office Suite applications

About the Desired:

• Training or certifications in advanced task management tracking tools
• Specific administrative support experience with the U.S. Air Force or the U.S. Space Force

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