Administrative Services Manager I - County of Riverside
Riverside, CA 92501
About the Job
The First 5 Riverside County, Children & Families Commission seeks an Administrative Services Manager I who will be assigned to their Riverside location. The candidate will travel throughout the County for site visits.
The Administrative Services Manager I will oversee the contracts team, managing contract administration, procurement processes, and grants administration while ensuring alignment with organizational financial and operational goals. Key responsibilities include developing comprehensive budgets, monitoring revenue streams, negotiating and managing contracts, and overseeing grant program administration. This role also emphasizes significant relationship building, requiring the manager to maintain and enhance partnerships with external agencies and stakeholders to ensure favorable terms and collaborative success. Furthermore, the individual in this role will have the duty of managing the budget for the Contracts & Grants units, which accounts for around 80% of the department's budget and supports various programmatic and operational services.
The most competitive candidates will have extensive experience in contract management, budget oversight, and procurement, demonstrating strong capabilities in relationship building, strategic decision-making, and leadership.
Meet the Team!
First 5 Riverside County Children & Families Commission , is primarily funded by tobacco taxes generated by Proposition 10, which passed in November 1998 to help make sure that all our youngest Californians, from prenatal through 5 years old, get the best possible start in life. First 5 Riverside County also receives state and federal funding to support community programs and initiatives to meet the goals and objectives of the Strategic Plan. In partnership with the county's Department of Public Social Services, First 5 has oversight of Riverside County's Family Resource Centers, which serve as a hub for community services aimed at improving outcomes and quality of living for families in these communities, particularly in overburdened and disadvantaged families and children. Can you see yourself here as part of a dynamic team?
EXAMPLES OF ESSENTIAL DUTIES
• Plan, organize and coordinate administrative and a variety of operational activities in a County department or agency, including such support activities as procurement, budget preparation and contract administration and departmental or agency personnel activities; provide guidance for departmental/agency personnel in supervision, recruitment, selection, and the management process; resolve complex department or agency administrative and personnel problems; conduct time studies and assess quality work measurements to assist with departmental/agency personnel standards and needs.
• Interview, hire, train, and evaluate the performance of divisional subordinate staff; represent the department or agency on grievances and disciplinary matters.
• Act as a member of the department's or agency's management team by conducting research and developing recommendations for policy and operational issues and changes; participate in the implementation of revised operational and administrative policies.
• Represent the County department or agency on various professional and intra-County departmental/agency committees and in committee meetings; coordinate interface and interaction between all divisions of a department or agency with the Executive Office, Auditor-Controller, County Counsel, and other County departments or agencies, as necessary; lead, participate and/or represent the department in state and/or County-wide task force for systems, programs or operational presentations, and procedural development.
• Project revenue and expenditure changes, adjustments and proposals for source funding; recommend departmental/agency action to balance budget; direct development of forms and procedures for recordkeeping and budgetary controls; prepare management reports.
• Supervise the automated systems and prioritize needs; coordinate research, design and development for the department or agency of routine to highly specialized technical and information systems in order to facilitate future growth, development and/or purchase.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, information services, finance, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Three years of professional administrative experience, which must include a minimum of two years providing supervision to staff performing administrative functions.
Knowledge of: Principles, methods and techniques of administration, organization and management in a governmental or public agency environment; theory, principles and practices of governmental accounting, budgeting and auditing; a variety of computerized information systems and their applications; public records procedures or governmental recordation operations; federal, state and local laws, regulations and policies relating to public records or governmental agency recordation processes; principles of public agency employer/employee relations.
Ability to: Plan, organize and direct the work of a department or agency administrative program; analyze and evaluate operational programs, projects and procedures; plan, organize, coordinate, and supervise procedures, changes and improvements in public agency projects and studies; coordinate project activities with management, elected officials and representatives of other governmental agencies and County departments or agencies; supervise the work activities of teams in multi-disciplines; direct a variety of administrative, organizational and governmental financial systems and programs; analyze, interpret and explain detailed information (e.g., state statutes, local ordinances, contracts, permits, and public record procedures) to subordinate staff and to large committees of officials and the public; chair, provide leadership and/or participate in a variety of committees and task forces; establish and maintain effective working relationships with staff, governmental organizations, civic groups, and the general public; write concise and accurate Requests for Proposals/Quotes, reports and correspondence.
SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Driver's License is required.
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here.
What's Next
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of DPSS may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application. A description of job duties directly copied from the job classification or job posting will not be considered.
Proof of Education
All applicants are required to provide a copy of their degree or transcripts as verification of the education listed on their resume/application. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.
For questions regarding this recruitment
Contact Cameron Hacker at chacker@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.Effective July 1, 2023, the employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual):
0 < 36 months = 8.92 Hours
36 to <108>108 or more months = 12.00 Hours
Maximum Annual Leave accumulation is 1,800 hours. Employee may receive pay in lieu of up to 80 hours per calendar year. Agency/Department Head may approve an additional 80 hours.
-Annual Leave for Unrepresented Management Attorneys:
Maximum Annual Leave accumulation is 2,000 hours. Refer to Article 22 of the Management Resolution for a list of job classifications included.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: 5 days (3 days are County paid; 2 days can be taken through use of accrued leave balances).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information..