Administrative Services Contract Assistant at Strategic Staffing Solutions
Baton Rouge, LA 70809
About the Job
STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!
This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.
Administrative Services Contract Assistant
Contract Duration: 7+ months
Location: Baton Rouge, LA
On Site
Job Order #:235128
Job Description
• This position is responsible for review, scheduling and input of real estate leases and general contract legal support and administrative services for the Vice President of Administrative Services; managing administrative functions of the Administrative Services Department.
• In addition, this position provides complex administrative support services to the Director of Facilities, Director of Corporate Support Services and the Director of Physical Security and Business Continuity with regard to legal contracts in the ICertis Legal system.
• This position requires a consistent collaboration with the Legal department support staff and attorneys as needed to process contracts and lease agreements.
QUALIFICATIONS
Education
• High School Diploma or equivalent required
• Paralegal certification preferred
Work Experience
• Must have at least 5 years of administrative support experience, preferably in the insurance or real estate industry
• Two years of paralegal experience preferred
• Experience in corporate law, real estate lease transactions and contractual documents preferred.
Skills and Abilities
• Strong understanding of the legal process with the ability to analyze and interpret legal documentation and how it relates to and affects the company and business agreements.
• Excellent written and oral communication skills, exquisite precise attention to detail, analytical abilities, effective grammar and human relations skills, and the ability to work independently are required.
• Computer skills, including experience in using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams, etc.) and eDiscovery software.
• Must be able to type 55 wpm, take dictation, and compose correspondence.
• Ability to handle all confidential material and issues with discretion necessary.
• Must have high level of competency with desktop computers and with the relevant computer software, including Word, WordPerfect, Excel, Access, PowerPoint, and specialized programs such as the Budget System and bill tracking system. Must be able to take the initiative to learn new software and complex databases.
Licenses and Certifications
• National Certification for Paralegal Assistants is preferred
ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS
• Reads, reviews, understands, organizes, redacts, and produces records in response to contractual documents in accordance with applicable privacy laws and regulations.
• Research corporate Icertis systems and document repositories to locate relevant information and documents responsive to request
• Maintains case files, charts, databases, and tables to track pertinent operational and legal information related to assigned matters, and to ensure accurate and efficient information retrieval of documents/data as well as timely completion of contract related activities.
• Calculates and calendars contract and agreement deadlines; monitors all due dates to ensure all response deadlines are timely met, keeps current with changes in Legal and Finance processes.
• Communicates with requestor and internal personnel to facilitate progress of response to requests.
• Assists, as needed and assigned, with other administrative support matters
• Responsible for preparing correspondence, reports and confidential documentation, and performing administrative and contractual tasks for the Vice President of Administrative Services and other Department Directors to ensure accurate and efficient flow of work within the Administrative Services Department.
• Assists with preparation and management of the budget for the Administrative Services Department to comply with Company standards, while ensuring that the Department’s administrative expenses are cost effective.
