Administrative Services Assistant - Smart IMS. Inc
Jackson, TN 38301
About the Job
Job Responsibilities:
Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Qualifications
- Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required.
- An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.
- Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
- Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
- Operates standard office machines and equipment as necessary.
Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Qualifications
| Type | Category | Qualification | Description | Competency | Required | ||||||||
| Skills | Others | Correspondence - Email | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Correspondence - General | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Customer Service | Proficient (4-6 Years) | No | |||||||||
| Skills | Others | Customer Service Skills | Proficient (4-6 Years) | No | |||||||||
| Skills | Others | Data Entry | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Faxing | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Filing | Novice (1-3 Years) | No | |||||||||
| Software | Others | Internet | Novice (1-3 Years) | No | |||||||||
| Software | Others | Microsoft Excel | Novice (1-3 Years) | No | |||||||||
| Software | Others | Microsoft PowerPoint | Novice (1-3 Years) | No | |||||||||
| Software | Others | Microsoft Word | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Multi Line Phone System | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Printing and Copying | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Scheduling | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Typing | Novice (1-3 Years) | No | |||||||||
| Skills | Others | Verbal Communication | Novice (1-3 Years) | No |
Source : Smart IMS. Inc