Administrative Services Assistant 1 - Environment - Environmental Protection - Kanawha - State of West Virginia

Employee will be assigned to the Business Operations Office, Financial Services, Accounts Payable Section. Under general supervision of the Accounts Payable manager, employee will work as a lead worker, and in the absence of the manager will supervise assigned units of the Accounts Payable section.  Employee will approve staff time in Kronos in manager’s absence.  Provide guidance in the processing of invoices in the WV Oasis system, and will process disbursement cancellation on checks.  Will gather and compile information from each division pertaining to the Charleston headquarters; coordinate headquarters' invoice payments and disseminate data across the department; audit accounting to make sure major program, program, entitlement year, and functions are correct.   Employee will enter data into WV Oasis and submit to the auditor’s office for payment; confer with the program office managers about all changes in financial coding; reject and return invoices to the program office that is non-compliant to state auditor payment procedures and/or purchasing guidelines; provide technical guidance to program office’s staff for payment to be in compliance with the WV State Auditor’s Office guidelines; will review the standard operating procedures for the processing of invoices in the WV Oasis system and make revisions as needed.   Will work with vendors and other state agencies to resolve any issues concerning the payment of an invoice.   Employee will develop and execute training to introduce policies and procedures to new employees and communicate change to existing team members.  Employee must learn the processing of all types of invoices that come into the office (travel, general accounting documents, matching payment requests, general accounting expenditures, internal exchange transactions, intra-government transfers, wires, and grant award payments).  Will ensure invoices related to contracts, encumbered and central master agreement contracts are in compliance with the State Auditor’s Office, State Division of Purchasing, and legislative and federal guidelines.  Employee should have experience in Excel, knowledge of processing invoices, WV Oasis, and P-Card.  Must possess excellent communication and computer skills.
Employee will perform other related duties as required and/or assigned.
***Note: Regular attendance is an essential part of this position. ***
***Note: Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position. ***
***Note:  All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23). ***      

Click The APPLY Link To Apply Online. 

 

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

 

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one (1)  or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for one-hundred eighty (180) days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.