Administrative/Sales Assistant - Aeroseal

Administrative/Sales Assistant

SUMMARY:

Aeroseal is looking for an Administrative/Sales Assistant that will assist us in our mission by providing essential administrative support to leadership and assist with sales-related activities to ensure smooth daily operations and contribute to the company's growth. The ideal candidate is a resourceful problem-solver, capable of multitasking, and possesses excellent communication and interpersonal skills.

QUALIFICATIONS/REQUIREMENTS:

Education & Experience

• Bachelor's degree preferred, or equivalent work experience in administrative or sales support roles.

• Minimum of 3 years of relevant experience in a similar role.

Skills & Competencies

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.

• Familiarity with sales processes and tools is a plus.

• Ability to handle multiple tasks simultaneously with attention to detail.

• Professional demeanor with a high level of emotional intelligence.

Other Requirements

• Ability to work onsite in Plano, TX.

• Flexibility to adjust hours occasionally for deadlines or special projects.

RESPONSIBILITIES:

Administrative Support

• Manage schedules, including calendar management, meeting coordination, and travel arrangements.

• Oversee office operations, including ordering supplies, managing equipment, and maintaining a professional workspace.

• Coordinate meetings, including arranging logistics, preparing materials, and recording minutes.

• Draft and edit correspondence, communications, and other documents.

• Maintain organized filing systems (digital and physical).

• Prepare and manage expense reports, invoices, and budgets.

• Assist with onboarding new employees and maintaining personnel records.

Sales Support

• Assist with maintaining customer and sales data in CRM software.

• Prepare sales reports, presentations, and proposals.

• Coordinate and track the sales team's schedules and follow-up activities.

• Research potential clients and maintain prospect lists.

• Act as a liaison between the sales team and internal departments to ensure smooth communication.

• Provide support for client meetings, events, and other sales-related activities.

General Duties

• Proactively identify opportunities to improve office and sales processes.

• Handle phone calls and emails, providing exceptional service to clients and partners.

• Support special projects and perform other duties as assigned by leadership.

The estimated pay range for this role is $20-31/hr.  Actual pay is based on various factors including, but not limited to, the successful candidate's experience, skills, knowledge, and job location.  Please note that the compensation details listed in role postings reflect the base salary and do not include bonuses or benefits.

In addition, Aeroseal offers a comprehensive benefits program including:

• Robust insurance package including medical, dental, vision, short and long-term disability, and life insurance through a national insurance provider.  Mental Health resources available at no cost to employee.
• 401K with employer match above similar benchmarked companies.
• Paid parental leave.
• Company stock options with a tangible stake in our success.
• On-site fitness center with weekly group training and yoga instruction
• Growth Mindset Learning Reimbursement including tuition and book reimbursement.
• Flexible PTO program.
• Dog-friendly workplace.
• Positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

ABOUT AEROSEAL:

Aeroseal is one of the fastest-growing clean technology companies in the U.S. and currently has a presence in 27 countries and all 50 states across the U.S.  Our technology has sealed nearly 200,000 projects and saved nearly $2 billion in wasted energy!  We were recently certified as a “Great Place to Work” and would love for you to join us on our mission!  Joining the Aeroseal team means becoming part of a dynamic, forward-thinking community dedicated to innovation, excellence, and environmental responsibility. As a rapidly growing company, there are ample opportunities for professional development and advancement.

Aeroseal is an innovative company at the forefront of revolutionizing energy efficiency and indoor air quality in buildings worldwide. As a leader in the HVAC (heating, ventilation, and air conditioning) industry, Aeroseal is committed to pioneering solutions that address critical challenges in residential, commercial, and industrial settings.

At Aeroseal, we believe in harnessing cutting-edge technology to make a meaningful impact on global sustainability efforts while enhancing the comfort and well-being of individuals everywhere. Our patented Aeroseal duct sealing technology has transformed how buildings manage airflow, reducing energy consumption, improving indoor air quality, and ultimately lowering utility costs.

If you're passionate about making a difference, driving innovation, and shaping the future of sustainable building technologies, Aeroseal is the place for you. Join us in our mission to reduce the world's carbon emissions by 1 gigaton annually. Apply now and be a part of something truly transformative.

Aeroseal, LLC. is an equal opportunity employer and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.  We are dedicated to fostering an inclusive and diverse workforce and encourage applications from all qualified candidates, including those with diverse backgrounds and those with disabilities, in accordance with applicable law.  Reasonable accommodations are available upon request for candidates taking part in all aspects of the application and hiring process.  For questions and/or requests for reasonable accommodations, please reach out to Karrie Penn, Talent Acquisition Specialist, at Aeroseal.com