Administrative Revenue Cycle Analytical Support - Finance & Value Transformation - F/T Days - University of California, Irvine

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America’s Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County’s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit www.ucihealth.org.

Position Summary:

The University of California, Irvine, a career destination unlike any other, is built upon a rich history of academic and healthcare excellence. We are supported by a globally unique team of academic professionals, researchers, medical experts, and staff. Guided by our mission, vision, and strategic pillars, we thrive in a collaborative environment. We celebrate and leverage the diverse experiences and perspectives of our UCI community to continue to push the boundaries of innovation. Your opportunity to be a part of an award winning team, advancing your career journey, is now!

The incumbent provides high level administrative, organizational and analytical support to Revenue Cycle. Incumbent is responsible to independently organize and manage specific processes and information, coordinate the exchange of confidential and complex information between these areas and internal or external constituents and to research and provide information in a timely manner necessary for Revenue Cycle leadership to make critical operational decisions. Performs routine clerical duties as requested. Provides administrative support to the Administrative Manager as necessary.

Essential Job Functions:

The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.

• Cussvc_ As a representative of the Finance Office, works cooperatively with all services and managers to extend excellent service to patients, families, employees, and visitors who identify special requests or customer service issues. Assists in the resolution of complaints/issues by providing information in the most efficient way, seeing problem completely through to resolution 10%
• Anlys_Reviews and summarizes reports and documents. Prepares background documents as needed 10%
• Anlys_Participates as a member of the administrative support team and provides support to the Office Manager and any Finance Director as necessary. Remains informed of organizational goals, objectives, priorities, etc. which may impact the type of administrative or analytical support necessary 10%
• Anlys_May process payroll for an assigned group of employees. Monitors and reports trends such as overtime utilization, productivity, etc. Assists in managing requests for time off and communicating approvals / denials. Completes necessary paperwork related to leaves of absence, educational leave, etc. 10%
• Anlys_Independently responds to calls, letters, or general correspondence of a routine nature 10%
• Anlys_Effectively identifies, locates and evaluates sources for collecting credible analytical and factual information and data. Determines the best formats (charts, spreadsheets, etc.) for communicating such information / data and provides in a timely manner for review by the Finance Directors and for use in high level presentations and decision making 10%
• Anlys_Coordinates the exchange of confidential and complex information between the Finance Directors and their internal colleagues or external community members. Prioritizes information requests. Anticipates informational needs and acts on behalf of the Finance Directors to obtain such information 10%
• Anlys_Attends meetings on behalf of the Finance Director and/or represents the medical center Finance administration to the public as needed 10%
• ADM_ Accurately prepares, copies and distributes correspondence and documents. Coordinates department purchasing as requested and follows up to ensure timely delivery/receipt. Coordinates activities associated with meeting management such as room reservations, catering requests, travel arrangements, media equipment needs, agenda development, preparation of minutes, and follow-up. Manages complex calendars of others and schedules, accepts, and declines meetings/appointments and events on their behalf. Provides effective departmental telephone coverage, taking accurate message and providing information to callers as appropriate 20%

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required Qualifications:

• Minimum 3 years experience working in a role that provides administrative support to a leadership position
• Excellent written, verbal and interpersonal communication skills
• Demonstrated advanced computer knowledge and experience with Microsoft Office
• Demonstrated ability to create and produce complex reports using computer programs such as Excel, Access, Word, Powerpoint and Visio
• Ability to act independently to solve problems and develop recommendations for approval

Preferred Qualifications:

• Knowledge of UC policies and procedures
• Knowledge of The Joint Commission requirements for personnel files
• Knowledge of JCAHO requirements

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.