Administrative Receptionist at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Our client, a litigation consulting firm, is seeking a Temporary Administrative Receptionist to support their NYC office from 4/11-4/12 and 5/20-5/21. Hours are 9:00am-6:00pm with flexibility as needed.
Responsibilities:
- Greets staff, clients, vendors, and all guests and directs them to or notifies the appropriate parties of arrival
- Registers visitors with onsite building security; maintains office security by inquiring why visitors are in the office and alerting the manager to any security issues
- Answers, screens, and announces all incoming calls in a timely and professional manner, using standard reception protocol; takes complete and accurate messages and follows up appropriately
- Prepares the office for opening and closing each day (e.g., unlock/locks doors, turns on/off lights, equipment); performs a visual check to ensure an orderly office appearance at the start and end of shift coverage and ongoing as needed
- Schedules conference rooms using scheduling software and addresses scheduling conflicts
- Coordinates catering for firm and client meetings (e.g., orders breakfast/lunch for client meetings) and assists with room set up and clean up
- Processes and tracks all incoming and outgoing mail/packages using online shipping software and our standard shipping protocol; maintains office postage
- Monitors incoming and outgoing faxes and alerts staff of incoming faxes
- Performs basic operation and maintenance of front desk equipment; reports issues to appropriate personnel; stocks equipment supplies
- Makes reservations for clients and staff (e.g., hotels, private cars, taxis, restaurants, and airlines)
- Provides general administrative support (filing, document logging, expense reports, data entry assignments, etc.) to the Executive Assistants as needed, using Excel and firm approved software
- Assists in maintaining corporate contact database and preparation of mailings (e.g., enter new clients, update existing records, marketing mailings, holiday cards, recruiting packets)
- Assists in ensuring the office facilities are in working order; directly contacts building management for urgent repairs and maintenance needs as needed; tracks and follows up with Facilities lead and assists with office communications
- Runs errands, handle pick-ups and deliveries, and courier case documents as needed while ensuring confidentiality of materials
Requirements:
- 1+ previous similar experience out of a corporate office
- Experience using Microsoft Office Suite
- Professional and poise demeanor
Compensation:
- DOE $20/hr
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
20 - 20 /hour