Administrative Project Coordinator at The Computer Merchant, LTD.
Wakefield, MA 01880
About the Job
JOB TITLE: Hybrid Administrative/Project Coordinator
JOB LOCATION: Wakefield MA
WAGE RANGE*:$45hr to $47.10hr (based on a 37.5 hour work week)
JOB NUMBER: ITS77_EHS_FY25_PRO COOR – 300 - SCOO
REQUIRED EXPERIENCE:
JOB DESCRIPTION:
Our client is seeking a dynamic Administrative/Project Coordinator with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance driven environment. The person will be the primary administrative support and coordinator for the Chief Strategy and Operations Officer. This position will be responsible for daily core administrative tasks and coordination of mission critical activities. In addition, ad hoc projects will be performed as needed to support the multiple requests for information and presentation by Executive IT Management, which includes Human Resource and Financial analysis, IT Operational Planning, Training, and Local Government Awards. The ideal candidate will be a highly motivated, mature, goal driven, fast learner with exceptional communication and organization skills, and be very adaptable to change. Proficiency in Microsoft Office tools required to be successful in this role.
Qualifications: Special skill sets or experience
Education:
Equal Opportunity Employer Veterans/Disabled
* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
JOB LOCATION: Wakefield MA
WAGE RANGE*:$45hr to $47.10hr (based on a 37.5 hour work week)
JOB NUMBER: ITS77_EHS_FY25_PRO COOR – 300 - SCOO
REQUIRED EXPERIENCE:
- Complex administrative duties requiring a significant degree of skill, reasoning, ability, understanding, independent judgement and decision making.
- General understanding of IT technology/processes
- Knowledge of the methods used in the preparation of charts, graphs, and pivot tables.
JOB DESCRIPTION:
Our client is seeking a dynamic Administrative/Project Coordinator with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance driven environment. The person will be the primary administrative support and coordinator for the Chief Strategy and Operations Officer. This position will be responsible for daily core administrative tasks and coordination of mission critical activities. In addition, ad hoc projects will be performed as needed to support the multiple requests for information and presentation by Executive IT Management, which includes Human Resource and Financial analysis, IT Operational Planning, Training, and Local Government Awards. The ideal candidate will be a highly motivated, mature, goal driven, fast learner with exceptional communication and organization skills, and be very adaptable to change. Proficiency in Microsoft Office tools required to be successful in this role.
- Coordinate meetings on behalf of CSOO including preparation of agendas, distribution of meeting minutes taken, related correspondence, preparation of presentations, as well as all follow up activities.
- Conduct research, collect and analyzes data, prepare reports and documents into consolidated charts/graphs.
- Complete projects and special assignments:
- establish objectives; determine priorities; manage time; gain cooperation of others; monitor progress; problem-solve, and adjust plans as needed.
- Send out friendly reminders for overdue action items and follow up.
- Record meeting minutes; the decisions and action in proper format.
- Organize and manage meeting materials both electronic and hard copy.
- Ability to exercise discretion in handling confidential information.
- Excellent written and oral communication skills required in dealing with all levels of personnel within the EOHHS Secretariat. Ability to perform key duties with minimal supervision.
Qualifications: Special skill sets or experience
- Complex administrative duties requiring a significant degree of skill, reasoning, ability, understanding, independent judgement and decision making.
- General understanding of IT technology/processes
- Knowledge of the methods used in the preparation of charts, graphs, and pivot tables.
- Ability to multitask and prioritize competing tasks while meeting deadlines.
- Strong organizational and planning skills.
- Confident, flexible, responsive, and eager to learn.
- Information gathering and monitoring skills.
- Demonstrated initiative, self-motivated with attention to detail and accuracy.
- Thorough working knowledge of Microsoft Office suite required (Word, Excel, PowerPoint, Access, VISIO)
Education:
- Bachelor's degree in business or equivalent experience.
Equal Opportunity Employer Veterans/Disabled
* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
Salary
45 - 47 /hour