Administrative Personal Assistant - OpenGov

OpenGov's Administrative Personal Assistant to the CEO is a critical role in our fast-growth organization. You'll partner with the Senior Executive Assistant and help manage a complex and ever-changing calendar while providing high-level and confidential administrative and personal support. The ideal candidate adapts well to a fast-paced entrepreneurial environment, demonstrates flexibility as timelines and priorities change and provides a high degree of attention and responsiveness to the needs of the CEO. Reliability, consistency, resourcefulness, and grit are necessary attributes to succeed in this role.

• Shadow and support the CEO, in person

• Work closely with the Sr. EA on a day to day basis

• Establish trust by handling sensitive matters with the utmost confidentiality and discretion

• Schedule meetings and appointments

• Plan and execute complicated travel plans and itineraries

• Maintenance of a complex and ever changing calendar

• Resolving conflicts in a professional manner

• Help plan and execute meetings, off-sites, events, and special projects

• Tracking professional expenses and follow company guidelines to report and file appropriately

• Help research and analyze materials for projects on behalf of the CEO

• Complete ad hoc assignments and projects on behalf of the Sr. EA and/or CEO in a timely manner

• Manage and oversee family/home tasks and vendors

• Schedule appointments

• Plan and execute travel/vacation plans and itineraries

• Run errands, make reservations, handle mail and returns as necessary

• Manage personal correspondence

• Ensure proper maintenance of home and vehicle(s).

• BA/BS degree, or equivalent experience

• 1+ years of experience as an Administrative or Personal Assistant in a fast-paced environment, ideally with experience supporting a senior executive

• Sharp, proactive, organized, detail oriented, resourceful, and dependable

• Resilient and adaptable, able to recover quickly from a challenging day and maintain a positive outlook

• A good sense of humor

• No task too small mentality

• Not afraid to ask questions

• Energetic, adaptable, and capable of turning around tasks quickly and efficiently

• Ability to multi-task and prioritize in a fast-paced environment

• Able to work as part of a team or independently

• Able to work under pressure with a keen awareness of time and deadlines

• Technically savvy: GSuite Apps, Office Suite Apps, calendaring skills, and ability to learn new concepts quickly

• High EQ with the willingness to learn, an orientation to exceed objectives, and take on more responsibility

• Superior written and interpersonal communication skills

• High attention to detail - analytical aptitude important

• Team player who is always willing to jump in to help other teams as needed

• Constantly raising the bar with your confidence and professional demeanor

• Act with discretion, integrity and reliability

#LI-DNI

» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!

» Growth: Record breaking growth with 1,800+ governments (and counting) using our products. Click here to read more.

» Culture:Winner of 2023 Top Workplaces USA award, Awarded Top 25 Cloud Companies to Work For, Winner of Forbes 2022 Best Startup Employers, 50 Best Workplaces award. Check out our Careers Video!

» Perks: 90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!

» Product: Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.

» Mission Driven: We are a technology company with a passion for the mission. We're powering more effective and accountable government.

Come join us and make a positive social impact!