Administrative/Operations - Sr Administrative Assistant - Veterans Sourcing Group

Administrative Assistant

Pay Rate: $23.50 Per Hour
Duration: 2 Month Contract to Hire
Location: Santa Monica, CA90405
Shift Times: M-F: 7AM-4PM
OT: Possible-both weekends and after hours

Role Overview:
The purpose of this position is to provide business operations administrative support to a department and/or manager.

Responsibilities:

• Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
• Establishes and maintains record-keeping and filing systems.
• Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• May perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Completes expense reports and handles reconciliation of receipts for a designated work group.
• Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.
• Answers phone calls about inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
• Other duties may be assigned.

MUST HAVES:

• A minimum of two years of related experience and/or training in administrative duties within an office environment***
• Intermediate experience with Microsoft Office Suite
• High school diploma or general education degree (GED)
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions. Ability to solve problems in standard situations.
• Requires basic analytical skills.