Administrative/Operations - Receptionist - Veterans Sourcing Group

Job Description:

• Resource's typical working day:
• They will be greeting people who will be coming into the office building.
• Upgrading budgies as needed
• Guest badge printing
• Parking validation
• Scheduling a conference room
• Perform general administrative functions

Experience :

• Years of Experience needed: 1+ Year of professional experience is required
• Level of Education: H.S Diploma
• Systems/Software proficiencies: Microsoft Office Suite experience is required
• Certifications/Licenses: n/a

Top Must have Skills:

• Personable
• Professional
• Strong communication

Top Nice to have Skills:

• Concierge or hospitality experience would be a great plus!
• Receives and directs incoming calls to appropriate personnel and voicemail.
• Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors.
• Arrange escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms.
• Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
• Arranges video and/or web conferencing as needed. Coordinates catering for meetings and events.
• May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate departments or business units.
• Performs general clerical duties associated with distributing office faxes, packages and mail as required.
• Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.