Administrative Operations Manager - The Contractor Consultants

Take the Lead: Administrative Operations Manager at Wright Brothers Inc!

Position Title: Administrative Operations Manager - Construction Office 
Company Name: Wright Brothers Inc
Pay Range: $60,000 - $85,000 per year

Industry: Commercial HVAC & Refrigeration

Location: Griffin, GA

Job Overview

Wright Brothers Inc is seeking a proactive and detail-oriented Administrative Operations Manager to oversee critical financial, compliance, HR, and office management functions within our dynamic Commercial HVAC & Refrigeration business. This full-time role offers an exciting opportunity to take ownership of day-to-day administrative operations while driving process improvements and efficiencies. If you thrive in a fast-paced environment and take pride in accuracy and organization, this is the role for you!

Who We Are

Wright Brothers Inc is a leading name in the Commercial, Industrial, and Government HVAC and Refrigeration sectors. Committed to providing exceptional service and solutions, our team works with precision, care, and integrity. We offer a supportive environment, career growth opportunities, and the chance to work with a company deeply rooted in its values and mission of excellence.

• Finance & Accounting
  • Oversee Accounts Receivable (AR) and Accounts Payable (AP) processes.
  • Review, prepare, and send invoices to customers; track payments and manage aging invoices.
  • Process payroll accurately, including payroll taxes.
  • Manage purchase orders for materials and services.
  • Pay vendor bills, utilities, and recurring expenses on a weekly or monthly basis.
  • Utilize QuickBooks Desktop to manage accounts, reconcile transactions, and generate financial reports.
  • Prepare and complete weekly bank deposits.
• Compliance & Records
  • Collect and update Certificates of Insurance (COIs); distribute as needed.
• HR & Onboarding
  • Coordinate new hire onboarding, ensuring compliance and proper setup for accounts, uniforms, and policies.
  • Track and manage company-branded uniforms and inventory.
• Office Management
  • Monitor, order, and manage office supplies.
  • Ensure smooth daily office operations and resolve technical issues related to Microsoft 365.
  • Administrative Process Improvement
  • Collaborate with leadership to refine workflows from job completion to revenue collection.
  • Develop and implement new processes to improve efficiency in invoicing, billing, and reporting.
  • Create or update Standard Operating Procedures (SOPs) to streamline administrative tasks.
  • Maintain accurate records and billing logs to minimize errors and reduce processing time.

• Proven experience in administrative or operational roles (experience in the HVAC or construction industry preferred).
• Proficiency in QuickBooks Desktop, AR/AP processes, invoicing, and payroll.
• Strong organizational skills with exceptional attention to detail and accuracy in performing tasks.
• Initiative to learn and take on new tasks while implementing efficiencies in workflows.
• Familiarity with Microsoft 365 administration is a plus.
• Excellent communication and problem-solving skills.
• Ability to work collaboratively across departments and independently manage priorities.

• Compensation Perks
  • 401(k) Retirement Savings Program with employer match
  • Profit Sharing opportunities
  • Weekly Pay Cycle
  • Overtime Potential
  • Referral Bonus Program
  • Tuition Reimbursement for approved training courses
• Health and Wellness Perks
  • Medical, Dental, and Vision Insurance
    • 90% coverage of employees' medical benefits
  • Life and Disability Insurance options (Basic Life, Supplemental Life, Short-Term, and Long-Term Disability)
• Work-Life Balance Perks
  • Paid Time Off
• Career Development Perks
  • Training and certifications (OSHA, Fall Protection, Lift training, Manufacturer training, and more)
  • Mentor training program
  • Tech package (smartphone or tablet provided)
• Unique and Additional Perks
  • Company events (BBQs, holiday parties, etc)
  • Annual Clothing Allowance
  • Alignment with charitable initiatives

• Full-time: Monday to Friday, 8:30 AM to 4:30 PM.

• Based at Wright Brothers Inc headquarters, with some travel to the PO Box or other local destinations as needed.