Administrative Operations Coordinator - Graduate & Professional Admissions - Azusa Pacific University

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The responsibilities of this position include providing primary support to the Executive Directors for Graduate & Professional Admissions. The individual will oversee administrative tasks, schedule, plan and coordinate details for all graduate and professional recruitment events, coordinate calendars, engage in communication with prospective students, and handle various projects and assignments as assigned by the Executive Directors. This person is entrusted with sensitive information, demanding a high level of confidentiality and mature decision-making skills.

Required Education

• Bachelor’s degree or equivalent education and experience.

Required Experience

• One to three years of administrative assistant experience.
• Experience at a higher education institution preferred.

Primary Duties/Essential Functions

• Serves as the primary support to multiple Executive Directors in preparing all paperwork, forms and responding to requests and correspondence.
• Schedules, plans and coordinates all admissions events (both in person and virtual). This includes communication with faculty/departments to schedule and run events, scheduling of events in Slate, planning of communication with the Slate team, coordinating involvement of admissions representatives, scheduling of campus facilities and amenities for in person events, additional publicity for events and event follow up. It will also include the creation and handling of contracts for events as necessary.
• Answers and directs in-coming phone calls, including the careful handling of student concerns, greeting students, and visitors.
• Maintains quantity log for promotional items. Researches and orders promotional items for graduate and professional admissions.
• Provides reports, research, and other tasks as needed by the Executive Directors.
• Organizes and maintains administrative functions for the Graduate & Professional Admissions office.
• Manages multiple calendars and schedules events and meetings.
• Coordinates and manages special program events as requested.
• Assists the Executive Directors in management and monitoring of the budget.
• Prepares and reconciles expense reports and process purchase requisitions.
• Assists in travel arrangements and conference accommodations as needed.
• Collaborates with various offices on campus to ensure clear communication related to Graduate & Professional admissions.
• Communicates with prospective students regarding upcoming events, services, etc.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Committed to a Christ-centered, multicultural community that values diversity.
• Support, affirm, and sustain the beliefs, values, and mission of the university in all facets of one's role and through the university's daily living expectations.
• Other related duties as assigned by the Executive Directors.

Skills

• Proficiency in Microsoft Office products, including Word and Excel.
• Type 55 wpm.
• Understand business office procedures.
• Excellent oral and written communication skills with good command of the English language. Abilityto compose, proofread, and edit correspondence.
• Proficient in taking minutes in various meetings.
• Strong organizational, problem solving, interpersonal interaction and bookkeeping skills.
• Able to provide exceptional customer service with a positive gracious spirit.

Mental Demands

• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline orientedenvironment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team, as well as an independent contributor.
• Ability to exercise good judgment and discretionary skills in determining when to act independentlyand when to consult management prior to taking action.
• Self-starter with a positive attitude.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at computer keyboard; intermittent sitting and standing.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office, comfortable temperatures.

Technologies

• Proficient in Google Apps., Microsoft Office, Word and Excel., mass email programs, various socialmedia platforms.
• Slate CRM.

Compensation

• Grade 8: $21.44 to $24.66 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitivebenefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Required Skills


Required Experience