Administrative and Operations Assistant at The Planet Group

Job Title: Administrative and Operations Assistant
8 Month Contract 
Location: Boston MA 02215
 
Must Haves:

• Bachelor's degree 
• 1+ years of admin/relevant experience 
• Ok w/ occasional after-hours and weekend work 

Preferred:

• Higher education experience specifically w/ Alumni 

Job Summary/Description:
Support Alumni Engagement staff with general administrative tasks and projects, such as:

• Ordering and organizing event materials (name tags, giveaway items, décor, catering details, etc.)
• Processing expense reports
• Capturing and distributing meeting notes/minutes
• Preparing meeting materials
• Assisting with meeting set-up, execution, and clean-up, including assisting with technology
• Running queries and reports in our advancement database and event registration system
• Assisting engagement officers with post-event follow-up and engagement analysis
• Maintaining listservs and email lists for regularly scheduled Alumni Engagement meetings

OPERATIONS SUPPORT:

• Providing Alumni Center reception to visitors, coordinating with the Faculty Dining Room and Conference & Events staff for events/activities in the building
• Maintaining spaces, room set-ups, overall tidiness of Alumni Center
• Managing and receiving submissions for the Alumni Authors Collection library
• Serving as point-of-contact for alumni reservations in the Alumni Center, arranging parking and addressing technology needs (e.g., WiFi, printing, etc.)
• Maintaining inventory, ordering and organizing supplies for the Alumni Center (e.g., office supplies, tissues, kitchen needs)
• Executing Facilities Service Requests (FSRs) and other necessary space adjustments for the Alumni Center, working with campus partners in Facilities and Campus Planning
• Keeping inventory and organization of alumni swag/giveaways
• Receiving mail and packages, and managing distribution to staff
• Managing mail pick-ups by Mail Services