Administrative Office Manager - RUSNAK

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM                 

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 11 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Anaheim Hills, and Loma Linda. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 13 extraordinary brands of the most sought after luxury cars.

Our Business Office Department in Pasadena is seeking an Administrative Office Manager. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by developing methods to improve administrative controls and processes. This individual will implement best business practices to reflect the “Rusnak Standard” to deliver superior customer and client satisfaction.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level.

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. 

Responsibilities

Efficiently and Effectively Maintains Accurate Financial Reporting and Analysis

• Monitors daily internal and external mails and packages are processed timely
• Ensure checks are signed and sent out timely
• Ensure documents are filed away timely such as MSO, DMV title, deal jacket and payable files
• Manage office supply order
• Assist in Record retention such as Iron Mountain maintenance for the group
• Manage time off requests and ensure accurate time punches
• Ensure the Office Manager and Accounting Managers are staying up to date with performance evaluations
• Ensure staffs are current with training
• Coordinate teambuilding activities

Efficiently and Effectively Supervises Administrative Staff

• Communicates effectively with staff; provides clear expectations, evaluates results and facilitates the training for administrative staff.
• Reviews individual performance of administrative staff and contributes feedback for employee’s annual performance appraisals.

Qualifications

• High school graduate or equivalent;
• At least eighteen (18) years of age;
• At least five (5) years of administrative management experience;
• Automotive accounting experience preferred.

Degree/Diploma

Licenses Required