Administrative/Office Assistant - Caring Transitions

Caring Transitions is looking for an administrative assistant to join our team in our Rockville office. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Comfortable navigating various online/desktop applications

About Caring Transitions:

We are a local family-owned and operated company in Rockville, MD seeking an individual to support the administration activities of our teams and executives. This flexible, part-time position involves coordinating miscellaneous administrative functions, interacting with potential clients and customers and ensuring details are not lost. Typical hours are 10am to 3pm and some weekends. Number of hours vary from week to week with an average of 15-20 hours. Primary location is the central office in Rockville, MD, though there maybe a need to visit client locations occasionally.
We specialize in downsizing, relocation services, and online auctions. This is a great opportunity for anyone looking to provide a valuable service to those in your community and grow with our company!

Benefits

• $18-$20/hour starting pay based on experience, increases after 3 months
• Quarterly bonuses are available based on company performance
• Opportunities for growth and advancement within the company
• Flexible scheduling
• Potential for guaranteed weekly hours

You May Be a Great Fit If You:

• Believe people matter
• Are a great listener and communicator
• Problem solver
• Are curious but never judgmental
• Team player
• Can work with small teams
• Are compassionate and enjoy working with older adults

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