Administrative Manager at Judge Group

Role Overview: This multifaceted position involves supporting administrative functions and business operations within a mid-sized company. The ideal candidate is highly organized, proactive, and experienced, capable of managing day-to-day administrative tasks, overseeing office operations, and providing executive support.

Key Responsibilities:

1. Administrative Support:

   • Provide comprehensive administrative assistance to senior executives, including managing calendars, arranging travel, and handling correspondence.
   • Prepare and edit documents, reports, and presentations for both internal and external meetings.
   • Coordinate and schedule meetings, conferences, and events.

2. Office Management:

   • Oversee daily office operations to ensure smooth functioning.

3. Staff Management:

   • Supervise one administrative assistant.
   • Develop and implement office procedures to enhance efficiency.
   • Foster a positive work environment.

4. Project Management:

   • Lead and manage special projects assigned by executive leadership.
   • Coordinate cross-functional teams to meet project milestones.
   • Provide regular updates to stakeholders on project progress.

5. Executive Support:

   • Act as a liaison between executive leadership and various departments.
   • Prepare and review executive-level communications and reports.
   • Attend meetings on behalf of executive team members when necessary.
   • Take detailed meeting notes for executive team members.

6. Budget Management:

   • Monitor expenditures and ensure adherence to company guidelines.
   • Provide financial reports and analysis to senior leadership.

7. Compliance and Risk Management:

   • Ensure compliance with company policies and regulatory requirements.
   • Handle confidential information discreetly.

8. Executive Accountability:

   • Monitor executive schedules to meet timelines and deadlines.
   • Provide timely reminders and follow-ups on tasks, meetings, and project milestones.
   • Track progress on executive action items and provide status updates.

9. Personal Support:

   • Manage personal appointments for senior executives.
   • Coordinate personal events and activities (e.g., family gatherings, travel, entertainment).