Administrative Manager - Alera Group

Orion Risk Management, an Alera Group Company is seeking a personable and talented Agency Administrative Manager to join their team at their Newport Beach location!

Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? 

Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared success?  

If that is what you’re looking for, this is your chance to be part of an amazing organization!

As a full-service industry expert, Orion offers a broad range of insurance coverage in property-casualty, workers’ compensation, employee benefits, and captive solutions.  In addition, we offer value-added services that elevate us above the ordinary brokerage firm.  Specialty services include claims management, self-insured implementation plans, loss portfolio transfers, as well as programs specific within key industries such as construction, manufacturing, and wholesalers.  We take pride in our client advocacy and ability to provide unique methods for our clients to minimize their costs. Orion is licensed nationwide and provides service to our clients from three Southern California locations.  

Human Resources:

• Coordinate human resource activities and data entry to include employment, compensation, benefits, training and development.
• Assist with the Recruitment Process.
• Coordinate new employee orientations.
• Provide assistance and follow-up on company policies, procedures and documentation.
• Assist with the administration of agreements inclusive of discipline and discharge
• Coordinate employee onboarding and offboarding 

 Office Support:

• Manage the receptionist and his/her back up 
• Manage office equipment and systems including phones, mail, security, building access, network printers / copiers.
• Manage the budget for office expenses, order office supplies; manage vendor relationships.
• Coordinate company events.
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules.
• Provide overall support to management team, as required. 

Payroll:

• Process payroll; review payroll reports and make / request corrections as needed; maintain accurate filing systems for all payroll records.
• Correct employees’ timesheets as needed.
• Prepare and submit payroll reports to management.
• Manage vacation / PTO accruals; review and report on vacation / PTO balances and communicate changes to the payroll team
• Prepare standard and ad hoc reports for management, as required.
• Serve as a point of contact for payroll related questions for all employees; perform research as needed.
• Maintain, update and safeguard employee files.
• Assist with new hire orientations.
• Maintain office postings as advised by the management team.
• Assist with internal and external audits as it related to payroll.
• Other tasks as assigned.

• Office management function (3-5 years)
• HR experience (minimum of 2 years)
• Payroll processing  and knowledge of labor laws (California) a plus.
• Excellent communication and multitasking skills required.
• Must be proficient with Microsoft Office

Required Skills:

• Strong written and verbal communication, self-motivated and interpersonal skills.
• Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines.
• Highly motivated with ability to adjust to changing priorities in a fast-paced environment.
• Must have professional and welcoming attitude and experience managing a processional office. 

We offer comprehensive benefits to employees, including medical, dental, STD, LTD and life insurance, 401k, paid time off and much more.

Salary: Starting at $80K+, DOE

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.