Administrative Manager - OneTen Coalition
New York, NY
About the Job
Position Summary
The Administrative Manager serves as a member within Finance, driving the strategic and operational excellence of administrative functions to support departmental and institutional objectives. This role encompasses oversight of core administrative processes, resource management, and staff leadership, ensuring that operations are both efficient and aligned with the organization's broader mission. The Administrative Manager acts as a trusted advisor to senior leadership and a key point of coordination across the institution, fostering a culture of innovation, collaboration, and continuous improvement. Provide comprehensive oversight of administrative operations, ensuring the seamless execution of day-to-day activities at two physical locations while maintaining a forward-looking perspective on process improvements. Establish, refine, and enforce policies and procedures to enhance operational efficiency, scalability, and compliance. Oversee departmental budgeting, forecasting, and financial reporting, ensuring optimal allocation of resources to achieve strategic priorities. Prepare a variety of materials including written communications, newsletters, and complex PowerPoint presentations with data visualizations including graphs and charts. Assess and resolve non-routine requests; prioritize requests and issues for the designated leader's attention. Collaborate with the Finance senior leaders to identify and implement strategic initiatives that enhance departmental impact and align with institutional priorities. Conduct comprehensive assessments of administrative processes and practices, recommending and executing transformative changes to drive innovation and efficiency. Represent the department in cross-functional initiatives, ensuring alignment and integration of efforts across the organization.
On-site 4 days per week
Qualifications
Required Education:
Bachelor's Degree or equivalent
Required Experience:
3+ years of progressively responsible experience in administrative management or a comparable leadership role, ideally within a complex organizational setting or equivalent combination of education and experience.
Required Skills, Knowledge and Abilities:
Demonstrated expertise in resource planning, financial management, and process optimization. Exceptional leadership and organizational skills, with a proven ability to inspire and develop high-performing teams. A demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining adaptable and proactive. Superior communication and interpersonal abilities, with a track record of effective stakeholder engagement and cross-functional collaboration. Ability to draft presentation materials inclusive of charts and graphs for senior leaders. Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues. Exceptional attention to detail and accuracy. Proficiency in office software (e.g., Microsoft Office Suite) and experience with financial software (travel and expense platforms, etc.) and databases
Preferred Skills, Knowledge and Abilities:
NYS notary license or commitment to get a notary license.
Additional Information
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $79,200.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
The Administrative Manager serves as a member within Finance, driving the strategic and operational excellence of administrative functions to support departmental and institutional objectives. This role encompasses oversight of core administrative processes, resource management, and staff leadership, ensuring that operations are both efficient and aligned with the organization's broader mission. The Administrative Manager acts as a trusted advisor to senior leadership and a key point of coordination across the institution, fostering a culture of innovation, collaboration, and continuous improvement. Provide comprehensive oversight of administrative operations, ensuring the seamless execution of day-to-day activities at two physical locations while maintaining a forward-looking perspective on process improvements. Establish, refine, and enforce policies and procedures to enhance operational efficiency, scalability, and compliance. Oversee departmental budgeting, forecasting, and financial reporting, ensuring optimal allocation of resources to achieve strategic priorities. Prepare a variety of materials including written communications, newsletters, and complex PowerPoint presentations with data visualizations including graphs and charts. Assess and resolve non-routine requests; prioritize requests and issues for the designated leader's attention. Collaborate with the Finance senior leaders to identify and implement strategic initiatives that enhance departmental impact and align with institutional priorities. Conduct comprehensive assessments of administrative processes and practices, recommending and executing transformative changes to drive innovation and efficiency. Represent the department in cross-functional initiatives, ensuring alignment and integration of efforts across the organization.
On-site 4 days per week
Qualifications
Required Education:
Bachelor's Degree or equivalent
Required Experience:
3+ years of progressively responsible experience in administrative management or a comparable leadership role, ideally within a complex organizational setting or equivalent combination of education and experience.
Required Skills, Knowledge and Abilities:
Demonstrated expertise in resource planning, financial management, and process optimization. Exceptional leadership and organizational skills, with a proven ability to inspire and develop high-performing teams. A demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining adaptable and proactive. Superior communication and interpersonal abilities, with a track record of effective stakeholder engagement and cross-functional collaboration. Ability to draft presentation materials inclusive of charts and graphs for senior leaders. Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues. Exceptional attention to detail and accuracy. Proficiency in office software (e.g., Microsoft Office Suite) and experience with financial software (travel and expense platforms, etc.) and databases
Preferred Skills, Knowledge and Abilities:
NYS notary license or commitment to get a notary license.
Additional Information
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $79,200.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
Source : OneTen Coalition