Administrative Manager - Cantor Fitzgerald Securities
Las Vegas, NV
About the Job
Job Description:
Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Responsible for servicing current and new accounts by coordinating and monitoring various transaction activities and will work with internal departments to manage purchase and sales transactions.
The administrative manager will also serve as the in-house point-of-contact for clients, brokers, and others to collect or to provide information on account transactions. This position requires a high level of organization, attention to detail, and the ability to work under pressure. In-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures also required.
- Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
- Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
- Prepare and maintain accurate documents to include, Request for Information (RFI's), Letter of Intent (LOI's) and Request for Proposal (RFP's).
- Update and maintain various information databases to include; client and prospect databases.
- Oversee and participate BOV, content strategy, and pitches.
- Serve as a liaison to the lead broker, clients, and outside broker requests.
- Provide support in areas including calls, tours, and negotiations.
- Maintain transaction and form files. Prepare reports and make presentations relevant parties.
- Provide informational assistance to clients to include greeting clients, directing telephone traffic and scheduling appointments and tours.
- Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
- Prepare, update, collate and package reports as instructed by team.
- Perform administrative functions and prepare communication as required.
- May process payables including expense reports and general oversight of the office.
- May perform other duties as assigned.
Skills, Education and Experience:
- Bachelor's degree in business administration, Accounting, Finance, Real Estate or Law; Master's degree a plus
- Minimum of 5-7 years previous related experience and a minimum of 3 years corporate or commercial real estate or related experience
- Real Estate License Preferred - may obtain within 90 days of hire
- Advanced Microsoft Excel knowledge helpful
- Strong written and oral communication skills (analytical and report writing) necessary
Benefits and Perks:
- Industry leading Parental Leave Policy (up to 16 weeks)
- Generous healthcare
- Bright Horizons back-up care program
- Generous paid time off
- Education reimbursement
- Referral Program
- Opportunities to network and connect
Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.