Administrative & Financial Coordinator Administrative & Financial Coordinator - eTeam Inc.
providence, RI 02904
About the Job
Assignment Details:
Work Location:
Interview process
- 1st zoom with hiring manager
- 2nd: meet in person
Additional Important Details:
Job Requirements:
Job Responsibilities:
Job Title | Administrative Coordinator |
Job Description/Daily Tasks (REQUIRED) | Acct. receivable/payable Prepare monthly billings- 25% of position 35% of position: Order research animals as requested weekly. Record orders in Vivarium mgt software. Prepare and distribute internal delivery reports and cage cards. 10%- Process AP transactions for animal supplier invoice. - Review and reconcile supplier documents regarding animal purchases, process payments in Workday - Request PO’s. 10%- admin tasks and financial support. - Provide support to manager as needed. - Admin duties to support overall dept. |
How many positions? | 1 |
Work Location:
Location of Position: If Remote, please specify exact working address: | 171 Meeting Street Providence RI Parking: metered, have to move every once in awhile. Parking is a challenge |
Position Classification: Onsite, Hybrid and Remote | First 3 months is in office, Hybrid depending on quality of work. |
Interview process
- 1st zoom with hiring manager
- 2nd: meet in person
Additional Important Details:
What is the reason/justification for this need? | Implementation of new software |
What is the estimated duration for this business need? | 6 months or longer |
FLSA: exempt or non-exempt? | non-exempt |
What is the desired Start Date? | ASAP |
What is the expected End Date? | September- may be extended |
What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours. | 8:00 am - 4:30 with an hour for lunch |
Job Requirements:
Type of experience needed? | Accounting |
Number of years of experience needed? | 2-3 years. Experience working in a research environment is preferred but not required. |
Minimum education requirement? | Associates degree required |
Job Responsibilities:
Are there any specific tools the resource will need to know how to use? | MS office, billing software |
What is the ideal personality for someone in this role? | Very attention to detail, knowing accounts receivable and payable |
Provide the TOP 3 “must have” skills? | Accounting, attention to detail and reliable, strong communication skills |
Which skills are “nice to haves”? | Viviarium – accounting software - Will train |
Any Additional Information? | Will train on the animal care system. Need to be aware of the position details in terms of ordering and purchasing animals for research. |
Source : eTeam Inc.