Administrative and Finance Project Manager (1.0 FTE/8 hours/day) - High Desert Education Service District

High Desert ESD celebrates all cultures and languages and is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive considerations for employment without regards to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Administrative and Finance Project Manager - Early Learning Hub

40 hours/week, 250 day contract

Start date:  As soon as possible

Location: Redmond - Better Together/Early Learning Hub

Rate as established by bargaining agreement, Classified Wage Schedule, starting range $28.15-$34.25/hour
Benefits include family insurance package, vacation, paid sick leave and holidays, generous PERS contribution

Definition  The Administrative and Finance Project Manager position manages essential administrative and fiscal duties in support to  the staff team for the Early Learning Hub and is liaison to High Desert ESD business and administrative services.  The person who fills this role will lead in ensuring the range of needs of the organization are met by implementing streamlined systems towards this end. This individual will be an integral member of the team and the work of the Early Learning Hub. They will need to bring an open mind and strong commitment to our mission of aligning people across sectors and across communities toward the vision that all young children and their families in Central Oregon are thriving. Our team is committed to a working culture rooted in trust, collaboration, shared leadership, embracing discomfort, continuous improvement, self-care and care for each other. It is critical to us that any new team member be driven by these same-shared values. 

This position is employed by the High Desert ESD on behalf of the Early Learning Hub.  While formally reporting to the Director, this person will work closely with and will be accountable to our team and stakeholders to ensure the mission of the organization is accomplished.  

Qualifications  Importantly, we recognize and honor that the qualifications required to excel in this position can come from a range of both professional and lived experiences. Below we describe what we believe to be important qualifications for a candidate to have while remaining open to the diversity of experiences that can lead to these skill sets. Position descriptions are often presented in a way that leaves qualified candidates feeling unwelcome, intimidated, uncomfortable, and/or unqualified to apply. Recognizing that, we strongly encourage anyone who feels passionate about this work and believes they have what it takes to thrive in this role to apply. 

• Passion for education and commitment to justice and equity for children, youth and families of all cultures, neighborhoods, income levels, demographics, and lived experiences
• Ability to take input and requests from a number of team members and then work autonomously to accomplish tasks and projects  
• Experience coordinating multiple projects at a time
• Keen attention to detail and strong organizational skills
• Ability to independently solve problems and find solutions to questions that arise
• Excellent organizational and communication skills
• A creative self-starter that is comfortable with ambiguity and improvisation
• Eagerness for continued learning and development
• Knowledge and/or experience with coordinating and managing finances and fund accounting 
• Knowledge and/or experience in administrative systems and processes
• Expertise with Microsoft Suite, including excel, word, power point, google applications
• Work location is at the BT-ELH office in Redmond, but requires travel throughout the Tri-county area (Crook, Deschutes, Jefferson and Confederated Tribes of Warm Springs). 
• Must be able to bend, stoop and lift up to 50 pounds. 
• Must have access to reliable transportation and consistent attendance is required.

Classification  Classified

Reports To    Early Learning Hub Director

Performance Responsibilities

Community and Stakeholder Relations                                                                                30%

• Creating a welcoming environment first point of contact for community members and partners
• Coordinating and scheduling meetings between multiple partners
• Manage email lists and communications for stakeholder workgroups
• Manage and create website and social media updates
• Attending relevant meetings and recording and finalizing board minutes and meeting notes 
• Managing intra-office communications and assuring that messages and mail are distributed to the appropriate staff of initiative lead

Fiscal Management, Contracting and Program Reporting                                                       40% 

• Preparing board, committee or initiative financial reports
• Tracking and paying invoices on a timely cycle
• Making and tracking purchases 
• Assist the Hub Director with drafting and coordinating agreements and contracts between the Early Learning Hub and partners 
• Management of Early Learning Reporting System (ELRS) quarterly program and fiscal reporting for Hub investments and initiatives

  Program and Project Support                                                                                             15%

• Coordinating enrollment systems and processes for the Imagination Library, Bright by Text and other projects as they arise
• Writing and coordinating reports and ensuring timely delivery to funders and partners
• Creating presentations, handouts, email communications, additional materials as needed
• Coordinate with Team members to implement community engagement activities and events

Administrative Support to Team and Professional Development                                              15%

• Acting as the liaison between our staff team and High Desert ESD administration, including assuring timely and correctly coded mileage reimbursements, travel reimbursements, etc.

• Booking meeting rooms, travel arrangements, and other reservations as needed
• Managing administrative contracts and arrangements for the office including copy machine supplies and maintenance, etc.

OTHER RESPONSIBILITIES AS ASSIGNED

The nature of the Early Learning Hub is such that our priorities and strategies are family and partner driven, and evolving in the development of an early learning system, which leads at any time to the evolution of new initiatives and the close of current ones. The Administrative and Finance Manager will need to be flexible and responsive to this organic and evolving nature of the work and be ready to take on new duties as necessary.

Terms of EmploymentSalary, benefits, and vacation are established by policy and collective bargaining contract.