Administrative - Executive Secretary - J. Edward Staffing LLC

Hartford, CT 06102

About the Job

Professional Type: Administrative
Specialty: Executive Secretary
Contract Type: Long-Term, 13 weeks,
Shift: Day, Mon-Fri 8:00AM - 4:30PM, 40 hour/week,
Rate: $24.00/hr

Requirement:

Local candidates. Not temp to hire – coverage while employee is out on leave
Future start date and is subject to change
In office position, no remote
Executive level support experience and will wear business attire
BS Degree.
2-3 years administrative and project management experience.
Provides administrative, scheduling and project support to HHC Executive Vice Presidents and Senior Leaders at the Pearl Street Office. The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.
Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader
Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying
Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings
Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material
High-level management of functional area/department budget
Constantly seeks ways to improve departmental processes, products and policies. Creates and documents standard work to ensure effective process management strategies

Source : J. Edward Staffing LLC