Administrative - Executive Assistant III - Artech LLC

Job Description: " Manage and maintain executives' schedules.
" Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
" Open, sort, and distribute incoming correspondence, including faxes and email.
" File and retrieve corporate documents, records, and reports.
" Greet visitors and determine whether they should be given access to specific individuals.
" Prepare responses to correspondence containing routine inquiries.
" Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
" Prepare agendas and make arrangements for committee, board, and other meetings.
" Make travel arrangements for executives.
" Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
" Compile, transcribe, and distribute minutes of meetings.
" Attend meetings in order to record minutes.
" Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
" Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
" Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
" Set up and oversee administrative policies and procedures for offices and/or organizations.
" Supervise and train other clerical staff.
" Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
" Interpret administrative and operating policies and procedures for employees.
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