Administrative and Data Coordinator - Nemours

The Administrative and Data Coordinator provides administrative, secretarial, and technical support to the Clinical Trials Manager and the Clinical Research Core on a daily basis. Job duties include but are not limited to: Patient scheduling, registration and Greenphire management. The incumbent will also facilitate meetings and applications associated with the Clinical Research Unit.

The incumbent will work in concert with other members of the research core team in relation to administrative and regulatory functions. Coordinate and act as recording assistant for staff meetings. Act as research backup support to research coordinators and assistants during times of absence or when needed for larger functions. The Research Administrative Assistant will have reporting responsibilities to the Clinical Trials Manager.

Essential Functions:

1. Day-to-day support to Principal Investigator, Research Clinical Coordinators and Research Clinical Assistants, other duties as needed; prioritize and work independently
2. Responsible for managing calendar for assigned persons
3. Confidentiality in all aspects of the position
4. Receive/field and initiate phone calls and other communications using verbal, written and electronic media; receive visitors
5. Maintenance and typing of data files and spreadsheets; filing and photocopying
6. Complete special projects at the direction of the Clinical Trials Manager.
7. Travel arrangements, reimbursements, and arrange special functions accommodations
8. Take minutes and serve as recording assistant for staff meetings
9. Meet regularly with supervisor and other members of the department as needed to receive and disseminate pertinent information and discuss issues of relevance.

Qualifications:

• Associates degree or higher required
• Administrative skills; proficiency in Excel