Administrative Coordinator - Natural Resources Defense Council, Inc.

Overview

Natural Resources Defense Council (NRDC) is the nation's most effective environmental action group, combining the power of more than two million members and online activists with the expertise of nearly 500 scientists, lawyers, policy advocates, and other professionals across the globe ensure the rights of all people to the air, the water, and the wild. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff – a force for nature - work out of offices in New York, Washington DC, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing. 

The NRDC Action Fund is an affiliated but separate organization from the Natural Resources Defense Council (NRDC). The NRDC Action Fund’s mission is to build political support in the United States for protecting the planet and its people. We mobilize influential constituencies, experts, community leaders and others to directly advocate for clean air and water, public health, biodiversity, and a stable climate. We support candidates who stand up for environmental protection, and we expose those who side with polluters rather than the public good. The NRDC Action Fund is a primary purpose c4 with a majority of its work being advocacy, not electoral. The NRDC Action Fund has both a PAC and a super PAC, NRDC Action Votes.

NRDC Action Fund is seeking an Administrative Coordinator to work with our team in our Washington, D.C. office. 

POSITION SUMMARY  

The Administrative Coordinator provides administrative and operations support for the Action Fund team and team members.  

Responsibilities

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions: 

• Provide administrative and logistical support to assigned teams, per NRDC’s administrative guidelines. This includes, but is not limited to: 
  • Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend.  
  • Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.  
  • Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team. 
• Provide administrative and logistical support to assigned team members, per NRDC’s administrative guidelines. This may include, but is not limited to:   
  • Schedule calendar appointments and meetings.  
  • Draft, edit, format, or proofread materials, correspondence or reports. 
  • Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics. 
  • Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items.  
  • Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy. 
• Provide support to ensure effective communication, collaboration, and information-sharing within the department and with external institutional partners. 

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.

Qualifications

Minimum Education & Experience:

• High School Diploma or GED. 
• 1-3 years of relevant work experience. 
• And/or equivalent education or experience. 

Skills, Abilities, Competencies 

• Commitment to NRDC’s mission, values, and DEI principles 
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners. 
• Demonstrated ability to perform or quickly learn new tasks, systems, and technology. 
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail. 
• Excellent written and verbal communication skills. 
• Strong problem-solving skills. 
• Excellent editing, research, and data synthesis skills. 
• Willingness and flexibility to work paid overtime, when needed. 
• Orientation towards working with a broad range of people on different projects.  
• Strict adherence to confidentiality requirements and discretion with sensitive information 
• Proficiency with Microsoft Office (Word, Excel, Outlook), in addition to ability to learn accounting and finance systems, as well as relevant NRDC specific software and platforms.   
• Ability to travel as needed to NRDC U.S. based offices. 

 PHYSICAL DEMANDS   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment. 

Frequently: Perform desk-based computer tasks 

Frequently: Ability to interact and communicate with employees and others as necessary 

Frequently:  Attend planned meetings and collaborate with management and coworkers 

Occasionally: Ability to attend events and activities and perform assigned tasks in the office or offsite as needed. 

Work is sometimes performed primarily in office.  The noise level in the work environment is usually quiet in office settings and moderate in other situations.  Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. The job includes work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters. 

The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035).  

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. 

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.  

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $55,000 to $61,000.  

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws. 

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs. 

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422. 

For more about NRDC, visit www.nrdc.org.