Administrative Coordinator - Schechter Reed

Our client, a rapidly growing independent, fee-only advisory firm in Rockville, MD is looking for an onsite Administrative Coordinator who is excited to learn and grow within the firm.

**Candidates must live within 25 miles of Rockville, MD as this is an onsite position.

What you will be doing:

• Reception Duties: Answering phones, greeting visitors, and handling incoming and outgoing mail
• Administrative Support: assist the CEO and portfolio managers with preparation for client meetings, scheduling and sending meeting reminders, and other projects as assigned.
• Office Supplies & Inventory Management: Monitoring inventory levels, ordering supplies as needed, and ensuring any shortages are addressed promptly.
• Facility/Vendor Management: Ensuring office cleanliness, managing maintenance requests and managing online bill payments.
• Communication: Distributing memos, creating the quarterly newsletter, maintaining internal communication channels.
• HR: assist in managing employee benefits as well as other ad hoc projects.
• Event Planning: Organizing office events, meetings, and employee activities.
• Budget Management: Assisting in budget preparation and monitoring expenses.
• Project Assistance: Providing support for various projects and initiatives as needed.

  Qualifications:

• 1-2 years of administrative experience
• Desire to learn and grow in the financial advisory industry
• Integrity, honesty and high ethical standards
• Excellent written and oral communication skills
• The ability to work independently and multitask
• Organized, detail-oriented and proactive
• Possess excellent customer service skills
• High Proficiency in Microsoft Office Suite, Adobe Acrobat; PowerPoint and InDesign a plus