Administrative Coordinator - Troutman Pepper

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Multifamily Housing Finance Group (MFH) represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects, and delivering those loans to secondary market investors. The MFH Administrative Coordinator is primarily responsible for providing administrative support for the MFH Finance Practice Group.

Essential Duties and Responsibilities: 

• Assist in fostering an environment of superior customer service by working collaboratively with attorneys and staff at all levels.

• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.

• Coordinate all attorney travel arrangements including conference registrations.

• Coordinate with business development team to support conference attendance and travel itineraries.

• Coordinate the purchase and delivery of the practice groups client gifts.

• Assist as needed with logistics for team building activities and events.

• Assist with client invoice tracking and reconciliation of client invoices for matter related expenses.

• Assist as needed in coordinating logistics for Practice Group meetings and trainings.

• Provide back up support to Matter Intake Coordinator for opening matters and deal tracking, ensuring all necessary transaction details are recorded.

• Manage Practice Group's client contact database, ensuring accuracy with information captured.

• Assist attorneys in maintaining practice group internal rosters and deal lists.

• Process expense reimbursements, invoices, and check requests using accounting software.

• Maintain confidentiality when handling matters for clients and other attorney information.

Knowledge, Skills, and Abilities:

• Demonstrated sound judgement and good discretion.

• Excellent attention to detail and a commitment to accuracy in a deadline-driven environment.

• Ability to provide quality client service to both internal and external clients effectively and professionally.

• Willingness and ability to accept changing assignments and priorities.

• Proactive approach to tasks and opportunities for growth.

• Moderate proficiency in Microsoft Office Suite, including Excel.

Education and/or Experience: 

• Minimum of two (2) years administrative experience and/or training.

• Experience in handling financial data, including reconciling accounts and researching unresolved invoices.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.