Administrative Coordinator and Office Manager - Agnes Scott College

Office: Wellness Center

Reports to: Director of Wellness Center

Work Period: 12-month

Hours: Full-time

Overtime: Exempt

Job Grade: 7

General Summary: Manages the office and provides administrative support for the Wellness Center within the guidelines federal, state and local laws and office, division and college policies and procedures. Reports to the director of the wellness center and manages the daily operations of the office and works with students, families, faculty, staff, contract professionals and other off campus providers to provide support services for the students, wellness center, and college.

Essential Job Functions:

1. Manages the office and provides administrative and clerical services to the Wellness Center including overseeing office operations, answering telephone calls, scheduling of appointments, managing walk in requests, and mail services.
2. Manages the daily operation and needs of the Wellness Center and in maintaining an effective, efficient, clean and safe building.
3. Initiates, processes, submits, and maintains records for purchasing cards, requisitions, purchase orders and reimbursements; informs managers of account(s) status; prepares spreadsheets; and identifies cost effective alternatives.
4. Liaisons with on or off-campus vendors and providers.
5. Assists in managing the electronic medical record while ensuring that industry record keeping standards are met and maintained.
6. Assists in organizing and managing Entrance health requirements.
7. Assists director in managing Wellness Center Calendar and planned activities/meetings.
8. Serves as content manager for the internet and intranet sites related to the Wellness Center.
9. Supervises work-study students and maintains student work schedule.

REQUIREMENTS

EDUCATION: High school diploma required. BA or BS preferred. Experience working in a health care or health care related field is preferred.

EXPERIENCE: Minimum three years of administrative support experience. Preference will be given to individuals who have previously worked in higher education settings.

PHYSICAL DEMANDS

Intermittent sitting, standing, stooping, crouching, walking, occasional moving of light objects. Work is performed in an office within a health care setting.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

EEO
Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.