Administrative Coordinator - Warren Henry Automotive Group

Position Overview

Our Luxury Automotive Transportation team is hiring for an Administrative Coordinator to join the team! The Administrative Coordinator will perform basic office functions while supporting the department in operations. This position's pay range is $15-17 hourly. 

Incumbent will conduct tasks such as data entry, billing, record-keeping, correspondence, answer phone calls, assists with dispatch and other tasks that will require cross department work.

Responsibilities

• Responds to customer disputes, inquiries and requests via phone, email or in person.
• Ensures rental and/or loaner agreements are charged to the customer properly by reviewing closed rental agreements daily against AR Aging Report and monitor any outstanding balance due. Charge customers if needed.
• Import documents as needed to the appropriate programs.
• Maintains accurate and organized vehicle files.
• Enter check payments in appropriate platform.
• Issue customer invoices by mail or e-mail of outstanding balances.
• Maintains accounts by verifying, allocating, and posting transactions.
• Ensures processing of invoices for payment is completed timely and accurately.
• Maintains historical records by filing documents.
• Ensures all transport jobs are finalized for end of month.
• Record vendor Accounts Payables.
• Balances accounts by reconciling entries.
• Maintains general ledger using company provided accounting system.
• Posting invoices and payments to accounting system.
• Prepare and complete all end of month duties necessary to close the month.
• Other duties as assigned.

Qualifications

• Associate degree in accounting or equivalent, or minimum one year of related experience and/or training, or equivalent combination of education and experience.
• Preferred minimum one year of administrative support experience.
• Computer skills required: Proficiency in Microsoft Excel a must.
• Proper email and telephone etiquette.
• Knowledge in analyzing information and its effective use in making/recommending changes.
• Knowledge in reporting research results.
• Knowledge of principals of accounting.
• Skill in dealing with complex issues.
• Ability to communicate.
• Maintain confidentiality.