Administrative Coordinator - Spherion

Spherion Naples is seeking a highly organized and detail-oriented Administrative Coordinator to join a dynamic team in the communications industry. In this pivotal role, you will provide comprehensive administrative support to ensure the seamless execution of daily operations and team activities. We are offering a competitive salary and full benefits package including company Ppaid Health Insurance, company paid Dental, Life Insurance, Nine Paid Holidays, Paid Time Off (PTO), and a 401k Plan w/ company match.

Responsibilities:
Answer, screen, and process incoming calls and messages for managers and staff. Greet customers with professionalism and positivity.
Maintain the equipment repair log, code vendor invoices, and track packing lists.
Assist in annual inventory reconciliation, monitor equipment/parts distribution, and handle shipping/receiving.
Reconcile petty cash monthly and support customer billing processes.
Collect, review, and price work orders per contracts and agreements.
Monitor and process technicians' time entries daily and bi-weekly.
Prepare complex data summaries, including spreadsheets, graphs, and reports.
Support the branch manager with typing, filing, and order tracking.

Working hours: 8:00 AM - 5:00 PM

Skills:
Physical Requirements:
This role requires the ability to lift and carry packages (up to 15 lbs) and occasional walking or standing to distribute items.

Education:
High School

Experience:
4-7 years

Qualifications:
High school diploma required; an associate degree or some college/business coursework is preferred.
Minimum 3+ years of related experience, ideally in an administrative role with progressive responsibility.
Strong customer service skills for greeting clients and handling phone communications professionally.
Typing speed of 45 WPM or higher.
Advanced proficiency in Microsoft Office Suite, particularly Excel and Word; experience with Microsoft Dynamics AX is a plus.
Detail-oriented, organized, and proactive problem solver.
Effective written and verbal communication skills.
Ability to thrive under pressure and meet tight deadlines.
Self-motivation and ability to work independently are essential.


Apply Now on this post!!

We offer weekly open interviews Mondays thru Fridays 9:30am-1:30pm

Walk-ins welcome, want to skip the wait....
Call us at 239-494-3044 or send us a text today at 239-263-2998 to schedule an interview!
We are located at:
4964 Tamiami Trail North
Naples, FL 34103

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).