Administrative Coordinator - SAM, LLC

SAM is the nation’s largest combined geospatial solutions and inspection service provider in the industry. We use the industry’s most advanced software and hardware for collecting and analyzing complex spatial data across a wide range of markets and scientific disciplines. Our national reach, expertise, and applied technologies uniquely equip us to capture physical environments from coast to coast — delivering practical insights and high-quality spatial data with unrivaled speed and accuracy.

The core function of this position will be to provide overall support to the North Central region in the areas of administration and proposal support. 

Administrative Support Functions 

• Partner with HR, Marketing, IT, Accounting and Safety departments to provide local support to the office 
• Provide general administrative support, to include, filing, copying, data entry and spreadsheet maintenance 
• Assist with administrative setup of new employees
• Maintain office and breakroom inventory
• Process incoming and outgoing mail and express mail shipments
• Assist with securing travel arrangements and expense reporting (We use Concur Travel and Expense)
• Plan and execute regular company events and coordinate food orders for employee meetings
• Contract with office vendors and service providers
• Provide writing and editing support for a variety of business communications
• Perform other tasks as assigned to help accomplish the Company’s strategic goal
• Collaborate with Business Development Manager and Area Manager to support proposal and presentation creation, managing templates for resumes and project profiles
• Provide graphic design and updates of proposals, brochures and statements of qualification
• Assist with Salesforce database entry
• All other duties as assigned

• 3-5 years office administration experience required 
• Prior AEC industry experience is a plus
• Proficiency in Microsoft Office Suite – Word, Excel, Power Point, and Outlook
• Knowledge of Salesforce or similar systems is a plus
• Knowledge of Adobe Acrobat Pro and Adobe Creative Suite is a plus 
• Superior communication, presentation, organization, multi-tasking and problem-solving skills
• Ability to work independently as well as collaboratively
• Ability to maintain privacy and confidentiality in all communication 
• Organizational and time-management skills to meet tight deadlines
• Must be able to work in the office, onsite M-F, core hours are 8am - 5pm

• Company paid premiums for medical, dental, vision, LTD and life insurance (HSA and FSA plans available)
• Generous paid time off (vacation, sick, holidays and parental leave) – Accrual starts immediately
• 401(k) program offers 100% employer match up to 5%
• Paid continuing education courses and tuition reimbursement
• Employee Assistance Program – Your mental health is our priority
• No glass ceiling! Truly a place to spread your wings (Ask about our Career Pathing!)
• Trainings throughout the year – Specialized in-house trainings programs designed to assist you in advancing in your career
• Office snacks, free food and fun-themed events for employees throughout the year
• Passion for our Community – You have endless opportunities to volunteer alongside your peers with our Corporate Social Responsibility Program

Our Culture

Our entrepreneurial culture is a key factor in SAM being recognized as a Top Workplace for twelve consecutive years, and we make it our mission to ensure every one of our employees learns how to build and manage a business, not just be the subject matter expert on the team. At SAM, our employee’s development is instrumental to our success. Your learning will be supported by specialized in-house training programs and mentoring by the industry’s leading experts, who just happen to be on our staff! We make SAM a GREAT place to work, but it all starts with YOU!

EEO

SAM is an EOE/Affirmative Action Employer M/F/D/V.  SAM also participates in the federal E-Verify Program.