Administrative Coordinator II - UNAVAILABLE
Seattle, WA
About the Job
Overview
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Finance Administrative Coordinator II position is a key role that supports five teams as well as provides executive support to the Corporate Controller to whom this position reports. The five teams manage a broad range of finance functions as well as support the research financial applications. The incumbent works independently in performing their responsibilities. Judgment is used daily in interpreting policy, representing the teams, interacting with both Fred Hutch staff and outside organizations, and working with highly sensitive or confidential information. The person occupying this role is expected to be on campus at at least three times a week.
Responsibilities
- Perform administrative duties including organization, document management and coordination of functions across various individuals and organizations; capture meeting minutes and action items
- Represent the team to various individuals and organizations; Attend meetings on behalf of team, as necessary.
- Gather and prepare essential documents for execution including contracts, sponsor agreements, tax returns, regulatory filings and bank documents.
- Initiate, code and submit purchase requisitions for services, supplies, hardware, software and other goods on behalf of team.
- Purchase equipment and supplies, obtain bids as required and perform inventory control duties; work with procurement team as required.
- Arrange conference and meeting schedules, travel agendas and requirements, and activities as required by the team
- Prepare, review and publish correspondence, memorandums, presentations, web content, technical materials, etc.
- Function as a primary contact for the team; respond to external document requests; responsible for office administration
- Verify, code and approve budget expenditures including Corporate Card activity
- Assist with recruiting, onboarding and offboarding; Certify effort for team.
- Establish procedures and interpret and apply administrative policies to team.
- Ensure that policies are established within the team to protect sensitive or confidential information.
- Support and participate on projects; perform other duties as assigned.
- Maintain rigorous approach to process, training and communications documentation.
- Champion Fred Hutch values through words and actions.
Qualifications
MINIMUM QUALIFICATIONS:
- Bachelor’s degree or equivalent work experience.
- Minimum of six years of progressively complex administrative experience.
- Strong computer skills.
- Budget, Procurement card and purchase requisition experience.
- Supervisory experience is not required for this particular role.
PREFERRED QUALIFICATIONS:
- Experience within finance healthcare, research, or non-profit organizations.
- Strong Office 365 skills.
- Ability to communicate with individuals across different backgrounds, perspectives and positions.
- Ability to work with high-level of independence.
- Proficiency with or ability to adapt to a variety of productivity applications.
- Highly organized with the ability to extend organization schemes to supported teams.
- Washington state licensed Notary Public.
- Comfortable working with a changing organization.
- Ability to cultivate a wide range of relationships.
- Skilled in navigating layered stakeholder environment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The hourly pay range for this position is from $30.30 to $45.43 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).