ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Sensor Systems & NDE Technology at Southwest Research Institute

Who We Are:

The Sensor System and Nondestructive Evaluation (NDE) Technology team is comprised of engineers, scientists, and technicians who develop sensor systems and inspection methodologies to assess the serviceability of a variety of structures from deep sea to deep space.

Objectives of this Role:

• Format and prepare reports, proposals, and forms using electronic and hard copy versions, including editing and proofreading.
• Support the engineers, scientists, and technicians within the section with correspondence, arranging complex travel to include international, arranging client meetings and related duties.
• Support document management/tracking functions.
• Interface daily with staff and visitors, as well as various departments/divisions at SwRI headquarters in San Antonio, TX such as Expense Accounts, Accounting, Travel, Purchasing, Communications, and Contracts.
• Work with Section Management to coordinate the operation of a 20-person team executing a diverse set of projects.

Daily and Monthly Responsibilities:

• Assist staff with organizing information and project information on spreadsheets.
• Work with limited supervision; setup projects; maintain project documents in an organized manner.
• Prepare purchase requisitions, project detail sheets, expense reports, and travel authorizations accurately.
• Assist other administrative professionals as required in team working environment.
• Format and review technical reports and proposals to ensure consistency and correctness.
• Assist Section Manager with coordination of the day-to-day operations of the section.

Requirements:

• Requires a high school diploma or equivalent.
• 4+ years: Working as administrative support in an office
• Must have excellent spelling and grammar skills; Must be proficient with MS Word or other word processing software to edit and format technical reports, incorporate graphics, and prepare data tables.
• Must be able to format large documents with graphics, equations, and tables; skilled with graphics packages, MS Excel, PowerPoint; strong organizational skills; work accurately under pressure, must be able to handle multiple assignments; available for overtime as required.
• Ability to prioritize work; excellent interpersonal skills; attentiveness to detail is a must. Ability to manage schedules and travel arrangements for staff.
• A valid/clear driver's license is required.