ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Administrative support for Supplier Diversity at Southwest Research Institute

Who We Are:

The Supplier Diversity Office (SDO) promotes Socioeconomic Programs (often called Small Business Concerns), assists purchasing personnel, provides contract compliance reporting, and interacts with Federal agencies. The SDO is under the Program Compliance Group of the Purchasing Department.

Objectives of this Role:

• Provide administrative support to the SDO to enhance our ability to meet SwRI's Purchasing Supplier Diversity goals and further its supplier diversity initiatives.
• Develop a solid understanding of the Purchasing Policies and Procedures and is able to act using personal judgment within defined levels of responsibility.
• Interact with internal and external stakeholders and must possess strong interpersonal skills, great communication and a positive attitude.
• Provides support as needed in planning outreach efforts and maintain customer management databases and assist with inbox/calendar management as may be required.
• Time management and the ability to redirect efforts quickly, make decisions, and prioritize is a must.
• Create, edit, and review various documents and manage records in various SDO filling systems.
• Must have strong attention to detail.

Daily and Monthly Responsibilities:

• Utilize various internal and external systems to support weekly/monthly/semi-annual/annual reporting requirements.
• Must have the ability to analyze, interpret, and present data to management or in team settings.
• When applicable, coordinate actions and deadlines for tasks and communication directly with management; record meeting/training notes; assist in organizing multiple active calendars and schedules; housekeep/archive SDO repositories.
• Assist in event logistics within SDO including agenda preparation, coordination of meeting location, catering, and travel arrangements.
• Assist in creating preliminary outreach forecast; track budgetary spending and event documentation requirements.
• Coordinate tasks post-event.
• Utilize small business-related websites including but not limited to SBA Dynamic Business Search, SAM.Gov, USASpending, NAICS, eSRS to perform Small Business Market research.
• Perform other duties as assigned as may be directed.

Requirements:

• Requires a high school diploma or equivalent.
• Business coursework or a related AS degree is desirable.
• 5+ years: Strong, demonstrated skills in Microsoft Office suite including Word, Excel, Outlook, and other applications, including Adobe Acrobat,
• 5+ years: Knowledge of correct grammar, spelling, and punctuation, office practices, and procedures. Ability to follow instructions and operate standard office equipment.
• A minimum of 1 year of Supplier Diversity or Small Business experience is required.
• A valid/clear driver's license is required.