Administrative Coordinator - Artech LLC
Exton, PA 19341
About the Job
Job Title: Administrative Coordinator
Job Location: Exton, PA
Duration: 12+ months on W2 (Onsite)
Job Description:
The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
" Calendar management and coordination of meetings
" Coordinate domestic as well as international travel arrangements for the department
" Process Invoices and prepare expense reports
" Assist with ad hoc projects under general guidance from the manager
" Provide support to other members of the department as needed
" Interact with staff at all levels in a fast-paced environment
" Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
" Issues control badges as required, records visitors' arrivals and departures.
" Ensure the vendors complete the safety and GMP training when needed and maintain the records.
" Answer incoming calls and route accordingly. Maintain updated phone list with changes.
" Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.
While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),
Requirements:
" 3 to 5 years of experience of administrative skills
" Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
" Must be a self-starter with the ability to multi-task
" Flexibility to accommodate rapidly changing priorities and deadlines.
" High level of accuracy and attention to detail
" Strong verbal and written communication skills
" Strong customer service skills
Job Location: Exton, PA
Duration: 12+ months on W2 (Onsite)
Job Description:
- The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities.
- They will also provide back-up support for the Executive Assistant at the site.
- Primarily on-site
- Looking for a more Senior admin level. In addition to admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime
The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
" Calendar management and coordination of meetings
" Coordinate domestic as well as international travel arrangements for the department
" Process Invoices and prepare expense reports
" Assist with ad hoc projects under general guidance from the manager
" Provide support to other members of the department as needed
" Interact with staff at all levels in a fast-paced environment
" Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
" Issues control badges as required, records visitors' arrivals and departures.
" Ensure the vendors complete the safety and GMP training when needed and maintain the records.
" Answer incoming calls and route accordingly. Maintain updated phone list with changes.
" Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.
While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),
Requirements:
" 3 to 5 years of experience of administrative skills
" Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
" Must be a self-starter with the ability to multi-task
" Flexibility to accommodate rapidly changing priorities and deadlines.
" High level of accuracy and attention to detail
" Strong verbal and written communication skills
" Strong customer service skills
Source : Artech LLC