Administrative Coordinator - English Department - Tufts University

The Department of English serves undergraduate students who are majoring and minoring in English and others taking our courses towards their BA. It also includes a graduate Ph.D. program and the First Year Writing Program, which serves the entire undergraduate population in Arts and Sciences. Our faculty includes a large number of part-time lecturers and Graduate Instructors.

Under limited supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. This position will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the department with students, staff, faculty, and other constituents. The Administrative Coordinator will also handle the below duties:

• Help oversee the daily operation of the office, evaluating workflow and productivity and providing direction and guidance to student office staff.
• Produce reports and other complex documents and materials, including drafting, proofreading, and editing, and designing layout and graphics for brochures and presentations. 
• Coordinate parts of the department budget to monitor, track expenditures, troubleshoot problems, and prepare reports.
• Gather data and statistics, create surveys, conduct research, and draft reports, summaries, or presentation material. 
• Plan and coordinate meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters.
• In collaboration with a faculty director, coordinate the department’s Graduate Program and/or other projects for the department.
  

Basic Requirements:

• Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills

Preferred Qualifications:

• Event planning and/or communication-based/customer service work history
• Experience working in a higher education atmosphere
• Technologically inclined candidates

Special Work Schedule Requirements:

This is a hybrid role expected to be on campus 3-4 days per week during the academic year. This position will work Tufts Commencement on one Sunday in May.