Administrative Coordinator- OCEO - ETS

About ETS:

For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new possibilities.

Our portfolio of trusted measures include TOEFL, TOEIC, GRE and Praxis. Along with research, development and innovation that explores new frontiers in learning and measurement our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education.

With new senior leadership at the helm, ETS aims to continue changing the lives of all learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed tech space as it continues to grow and evolve.

The Administrative Coordinator plays a critical role in ensuring the smooth operation of our office. This individual will be responsible for providing administrative support to various departments, managing office resources, coordinating meetings and events, and assisting with project management tasks. The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced environment.

Responsibilities:

Provide comprehensive administrative support to the department and management team.

Prepare and edit correspondence, reports, presentations, and other documents.

Manage calendars, schedule appointments, and coordinate meetings.

Oversee office operations and maintain office supplies and equipment.

Ensure a clean, organized, and welcoming office environment.

Liaise with building management and service providers for office maintenance and repairs.

Serve as the first point of contact for internal and external communications.

Handle incoming calls, emails, and inquiries professionally and promptly.

Coordinate and distribute internal communications.

Plan and coordinate company events, meetings, and training sessions.

Manage logistics for events, including venue selection, catering, and materials preparation.

Assist with the setup and teardown of events.

Assist with project planning, coordination, and execution.

Track project timelines and deliverables, ensuring deadlines are met.

Prepare project status reports and maintain project documentation.

Maintain accurate and up-to-date records and files.

Manage databases and generate reports as needed.

Ensure data confidentiality and integrity.

Assist with budget tracking and expense reporting.

Process invoices and purchase orders.

Reconcile financial discrepancies by collecting and analyzing information.

Adhere to ethical standards and comply with the laws and regulations applicable to your job function.R

Keyword: MS Office suite; meeting coordination; event coordination; project planning
Required Experience:

Skills:

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant

Software.

Ability to multitask and prioritize tasks effectively.

Strong attention to detail and problem-solving abilities.

High level of discretion and confidentiality.

Professional demeanor.

Ability to work independently and as part of a team.

Proactive and self-motivated with a strong work ethic.

Adaptable and able to thrive in a fast-paced environment.

Education & Experience:

High school diploma required.

Bachelors degree preferred.

5+ years of experience in an administrative support role.

ETS believes in a Total Rewards philosophy for our employees, and they include:

• Health, Vision, Dental insurance plans to choose from
• Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as on-line learning access!
• Generous PTO and vacation time to balance your work and life
• Additional 8 hours of PTO for volunteer work
• Retirement plan (401(a)) and traditional Roth (403b) with company contribution
• Commuter Benefits, Pet Insurance, 1 year subscription to Calm App

ETS is mission driven and action oriented

• Diversity, equity, inclusion, and belonging is at the forefront of the ETS employee's daily work. To further foster an inclusive environment ETS is home to a wide variety of Affinity groups that celebrate the diversity of our talented employees.
• How about cultivating growth, innovation, and continuous transformation for the next generation of rising professionals as leaders? ETS offers multiple Business Resource Groups (BRG) for you!
• Are you passionate about volunteering and being active in your career and community? ETS offers our Center for Advocacy & Philanthropy (CAAP) where we encourage ETS employees to become active volunteers in their communities and schools through the ETS Cares Giving Campaign. Our employees can support any 501c3 or eligible charity of their choice.

ETS is an Equal Opportunity Employer comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education. We are dedicated to building teams that reflect the various backgrounds, experiences, and identities of those we serve. The Talent Acquisition team strives to ensure candidates enjoy a fair and equitable hiring process. We believe our differences empower us to be a better team, making better decisions and delivering better results.

From: ETS