Administrative Coordinator, Division of Nursing - Concordia University, Chicago

Concordia University Chicago (CUC) invites applications for the full-time, non-exempt position of Administrative Coordinator for the Division of Nursing. This position reports directly to the Director of the Division of Nursing and is located in River Forest, IL.

The Administrative Coordinator for the Division of Nursing provides support to all stakeholders of the Division, including the Director, Associate Director, faculty, staff, and students. This individual is expected to maintain the day-to-day operations of the office while providing strong customer service that is professional, accurate, and timely.

Responsibilities/Duties:

• Supports the Director and Associate Director by managing the schedules, communications, and documents as directed.
• Monitors phone and electronic mail to the Division of Nursing and responds to all inquiries, directing inquiries to the proper person or department if necessary.
• Schedules and prepares meeting arrangements; takes and distributes meeting minutes.
• Maintains, processes, and tracks various Division of Nursing program and faculty related documents.
• Communicates regularly with faculty, staff, and students through sending announcements, important reminders at start of the terms, resources, training information, etc.
• Serves as a representative of the DON during campus events and assists leadership in the planning and execution of such events as necessary.
• Provides general support to the division directors, faculty, staff, students, and other stakeholders, and assists with any other projects/tasks as assigned.
• Candidates must support and be committed to the mission and identity of Concordia University Chicago, a university of the Lutheran Church - Missouri Synod (LCMS).

Skill Sets:

• Versatile, adaptable, and professional with initiative to effectively manage a fast-paced division of nursing office
• Proficient in MS Office Suite, including PowerPoint, Word, Excel and Outlook
• Superior verbal, written, and interpersonal communication skills
• Ability to organize, schedule, and prioritize multiple tasks and projects in a timely manner
• Ability to work reliably with minimal supervision
• Ability to learn quickly, work effectively under pressure, and adapt to a changing environment
• Ability to type at an intermediate level in order to take and transcribe minutes
• Strong attention to detail and accuracy
• Ability to exercise tact and discretion when handling sensitive and/or confidential matters
• Strong administrative skills, including related computer and technology skills
• Enthusiastic supporter of Lutheran higher education and Concordia University Chicago

Minimum Experience Required:

• A minimum of 3 years of experience as an administrative assistant, executive assistant, or office coordinator is required; 3-5 years is preferred
• Prior experience or familiarity with Banner and/or TRELLO software preferred

Education Requirements:

Associate degree required; Bachelor's degree preferred

Compensation and Benefits:

Starting range is dependent upon individual qualifications and experience. Concordia University Chicago benefit options include, but are not limited to, the following:

• Health, Dental, and Vision Insurance
• Flexible Spending Account (FSA) and/or Health Savings Account (HSA)
• Disability and Survivor Plan (Basic Life Insurance)
• Employee Assistance Program (EAP)
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Supplemental Life Insurance
• Accidental Death and Dismemberment Insurance
• Accident Insurance
• Critical Illness Insurance
• Tuition benefits (available for employees and their qualified dependents)

Application Information:

Interested individuals should include a cover letter, resume and references with their online application.

Concordia does not discriminate in the employment of individuals on the basis of race, color, national or ethnic origin, disability, sex or age. As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation.

Concordia University Chicago does not generally sponsor for employment visas except for positions that oversee, teach or support our international programs.

About Concordia University Chicago:

Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Theology, Arts & Humanities, College of Business, College of Education, and College of Health, Science & Technology, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.

Concordia University Chicago has been recognized as a College of Distinction since 2010, and is consistently ranked among the Best Regional Universities - Midwest by U.S. News & World Report. For more than a decade, combined undergraduate and graduate enrollment has exceeded 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more about our commitment to higher education, rooted in the Gospel, at CUChicago.edu.

Steadfast in Jesus Christ as revealed in the Holy Scriptures, Concordia University Chicago promotes academic rigor in its liberal arts and professional programs; grounds students in objective truth, integrity, and excellence; and practices faithfulness to the Confessional teachings of the Lutheran Church - Missouri Synod, as it forms students for vocations in church, family, and the world.