Administrative Coordinator at Vaco, LLC

Denver, CO 80202

About the Job

Vaco Denver is seeking a professional and outgoing Administrative Coordinator to join our valued client in Downtown, Denver! This is an excellent opportunity to be a part of a fast-growing and vibrant company. The ideal candidate will be proactive, collaborative, and highly responsive. If this opportunity aligns with your skills and experience, I’d love to hear from you!
Responsibilities:

Offer administrative support across multiple departments, including preparing presentations, assembling documentation, handling mailings, and ensuring day-to-day operations run smoothly.
Assist with the preparation, tracking, and management of Master Service Agreements (MSAs).
Support insurance-related tasks, such as maintaining records, liaising with brokers, and assisting with claims processing when needed.
Organize and maintain both electronic and physical filing systems to ensure accuracy and accessibility to important documents.
Coordinate non-executive trainings and travel arrangements.
Perform data entry and manage information to ensure timely, accurate records.
Provide backup assistance for colleagues.
Help plan and organize internal company events and meetings.
Take part in special projects, providing support, coordination, and follow-through as needed.
Handle various administrative tasks and assist with ad-hoc duties as requested.

Skills:

Proactive in addressing tasks and requests efficiently.
Demonstrates accountability and initiative in managing projects.
Strong ability to meet deadlines and manage multiple priorities.
Willingness to learn new skills and take on new challenges.
Works effectively with others across departments, contributing to a positive team dynamic.

Education and Experience:
Required:

High school diploma or equivalent.
5+ years of experience in an office administration role or similar capacity.
Ability to work independently and with minimal supervision.
Experience in event coordination and facilities management.

Preferred:

Associate's degree in Business Administration or a related field.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.