Administrative Coordinator - Advastar, Inc

#jobalert | Direct Placement | Administrative Coordinator | Aurora, CO area

The Administrative Coordinator ensures smooth operations by efficiently handling tasks across all company departments. This role includes organizing schedules, overseeing budgets, and keeping company records up to date. The Coordinator will manage and perform various administrative duties to support the company's workflow.

• Anticipate $26-30 per hour
• 100% paid healthcare benefits for employee and eligible dependents
• 401K w/ match
• PTO + holidays
• Onsite position, M-F, 40 hours

Responsibilities:

• Manage and streamline office operations.
• Assist staff, managers, and executives with administrative needs.
• Serve as the main contact for employees, clients, and vendors.
• Ensure timely completion of general operations and projects.
• Schedule and organize department meetings.
• Arrange travel for staff members.
• Handle incoming queries from staff and customers.
• Perform clerical tasks: filing, answering calls, and emailing.
• Forward communications to appropriate staff and departments.
• Track and manage office expenses.
• Maintain employee records and company documents.
• Prepare presentations, spreadsheets, memos, and reports.
• Deliver reports to various departments.
• Review and update office policies and procedures.
• Develop and monitor annual department budget.
• Coordinate payroll and personnel with HR (optional).
• Collaborate with Accounting for invoice processing and payments (optional).
• Order and manage office supplies.

Skills & Qualifications:

• Knowledge of finance, accounting, and budgeting principles.
• Understanding of office management procedures.
• Strong ability to work independently and meet deadlines.
• Excellent time-management and organizational skills.
• High level of confidentiality.
• Team collaboration skills.
• Proficiency with office equipment (computers, phones, photocopiers, fax machines).
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.

Education & Experience:

• Required: High School Diploma or equivalent, 3-5 years of relevant experience.
• Preferred: Associate degree in office administration or equivalent, 5+ years of relevant experience, prior experience in a similar role.