Administrative Coordinator - University of North Texas System

Denton, TX

About the Job

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Education

Department: UNT-Education-Ed Prep-132230

Job Location: Denton

Salary: Low 40's

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Educator Preparation Program at UNT provides teacher candidates the opportunities to move beyond being students of organized knowledge to becoming teachers who put their acquired knowledge into practice in EC-12 classrooms. The Clinical Practice Office supports this goal through partnerships with district and schoolteachers and administrators to provide field-based preparation opportunities for both undergraduate and post-baccalaureate students seeking initial teacher.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to the UNT Educator Preparation Office in the College of Education. Coordinates activities and acts as university, college, departmental, and district initial contact and liaison. Identifies issues or problems, researches and presents/acts upon solutions within specific areas of responsibility.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Advanced written/verbal communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Excellent customer service skills as well as the ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

Experience with PeopleSoft 9.0/9.2
Experience with Enterprise Information System (EIS)
Experience with ePro/ePar/Pcard/Concur Travel procedures
Familiarity with UNT policies and procedures.

Required License/Registration/Certifications

None

Job Duties:

Supervision of Student Assistants and Hourly Staff.
Serve as a resource to faculty and staff for policy or procedural questions and make appropriate referrals and recommendations to ensure successful resolution of needs.
Communicate proactively, effectively, and professionally with internal and external offices, departments, district partners and individuals.
Collaboratively work with partner school district Human Resources and Administrative staff to process Memoranda of Understanding documents.
Provide administrative support to the Associate Dean for Educator Preparation (e.g., scheduling, travel and meeting coordination, correspondence).
Take primary responsibility for annual budget forecasting, preparation, monitoring, and resolution.
Serve as the primary point of contact for event coordination, including all aspects of event planning, including venue selection, scheduling, budgeting, logistics, and vendor management to ensure all aspects are executed on time, within expectations.
Handle and oversee Hiring, Human Resources, Payroll, Timekeeping, Purchasing, Travel, Records Retention, and Asset Inventory for the department and subdepartments (Clinical Practice Office, TExES Success Office, The Presidents EDGE Program, etc.).

Work Schedule:

Monday - Friday with occasional weekends

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Source : University of North Texas System